Truck Bed Upfit

The Virginia Department of Wildlife Resources is soliciting sealed bids for a truck bed upfit on a 2024 Ford F-350 Crew Cab XL Single Wheel Cab and Chassis (60-inch cab-to-axle), with bids due September 17, 2026 at 4:30 PM. This solicitation is set-aside for award priority to DSBSD-certified micro or small businesses when so designated.

The upfit scope includes a black or silver steel body from a bonafide truck body manufacturer with bed length between 9 and 9.5 feet; a 24,000-pound rear hitch and 30,000-pound gooseneck hitch; DOT-approved LED marker lighting with lifetime labor warranty; storage boxes, side steps, tiedowns, and attachment rings. The vehicle will be outfitted as a Wildland Fire Suppression Engine (Type 6) with a slip-in water reservoir and pump/hose skid. Bid prices must include complete installation ready for use, all freight and installation charges, and carry no additional costs to the buyer. Vendors must hold a Motor Vehicle Dealer Board license and provide a one-year warranty on the upfit product and lifetime warranty on labor. Bidders must submit a specifications document demonstrating capability to meet technical requirements.

Delivery is required by November 6, 2026 within 100 miles of the DSBSD Region 1 office in Charles City, Virginia. The contract period extends from award through November 6, 2026. Payment for invoices exceeding $5,000 is due within 30 days of complete delivery and receipt of a valid invoice; invoices under $5,000 are paid by charge card if the vendor accepts such payments. Bidders must register in eVA and are subject to a vendor transaction fee of 1 percent capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses. Required insurance includes workers' compensation, employer's liability of $100,000, commercial general liability of $1 million per occurrence and $2 million in aggregate, and automobile liability of $1 million combined single limit. Awards are determined by lowest responsive, responsible bid. Contact Matt Zorch at matt.zorch@dwr.virginia.gov for inquiries.