TRS000598_ Vimeo Enterprise - Marketing

The Teacher Retirement System of Texas (TRS) is conducting a competitive procurement for Vimeo Enterprise Marketing software licenses and services through an Invitation for Bid (IFB) solicitation. The contract covers one Vimeo Enterprise - Marketing Subscription and one Vimeo Enterprise - Standard Live Auto-Caption CC Upgrade Subscription for a service period from November 1, 2025 to November 1, 2026. Key usage parameters include 130,000 GB annual bandwidth, 15,000 annual AI credits, 3 concurrent streams, 20 user seats, 30,030 live auto-captioning hours, and 30 TB of storage. Vendors must submit fully loaded, firm, fixed prices through the TRS Procurement and Vendor E-System (PAVES), with pricing inclusive of all performance costs. The contract will be awarded based on best-value pricing that meets the specified requirements. Important dates include a bid response deadline of June 12, 2025 at 3:00 p.m. Central time, with vendor questions due by May 30, 2025. Evaluation criteria will focus on pricing and compliance with the specified technical requirements.

The solicitation follows competitive procurement procedures under Texas Government Code 825.103 and does not currently identify specific subcontracting opportunities or require a Historically Underutilized Business (HUB) subcontracting plan. Insurance requirements for the contract include workers' compensation, employer's liability, and commercial general liability coverage. Potential contractors must be authorized Vimeo distributors capable of providing the specified enterprise marketing and live captioning subscriptions. The contract includes potential renewal options for up to one additional one-year period, with strict provisions prohibiting price escalation during any renewal term. While specific budget ranges are not explicitly detailed in the documents, vendors are expected to provide competitive, fixed-price proposals that meet the comprehensive technical specifications for the Vimeo Enterprise subscriptions. The procurement is structured to ensure transparent pricing and comprehensive service delivery for TRS's marketing and communication technology needs.