Troop l - schuylkill haven station snow removal

The Commonwealth of Pennsylvania, specifically the Pennsylvania State Police Troop L in Schuylkill Haven, is seeking a qualified vendor to provide on-call snow removal and granular deicing material application services for the Troop L - Schuylkill Haven Station located in Somerset County. The procurement is structured as an Invitation for Bid (IFB #6100064364) with an initial contract term and four optional one-year renewals. Required services include snow removal using trucks/plows and hand shoveling, with estimated quantities of 60 hours of snow removal/plowing per visit, 30 hours of sidewalk snow removal per visit, and various deicing material applications. Vendors must attend a mandatory pre-bid conference on September 17, 2025, at 11:00 AM at the station location, with a strict requirement that failure to attend will disqualify the bidder. All questions must be submitted in writing to RA-SPPSPBIDS@PA.GOV by September 18, 2025, at 11:00 a.m., and bids are due by September 24, 2025, through the PA supplier portal. Evaluation will focus on the lowest responsive and responsible bidder who meets all specified requirements, including submission of a completed cost matrix, proof of site visit, worker protection form, current insurance, and small business certification.

This procurement is specifically designated as a Restricted Small Business Procurement, meaning only businesses certified as small businesses through the Pennsylvania Department of General Services can submit bids. Vendors must comply with extensive labor and workplace safety requirements, including adherence to 13 specific state labor laws and maintaining minimum wage standards of at least $15.00 per hour. Additional qualifications include providing workers' compensation and public liability insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence, and ensuring all staff undergo federal fingerprint background checks in compliance with Criminal Justice Information Services (CJIS) Security Policy. While no specific budget range is explicitly stated, the cost matrix allows vendors to quote pricing for each contract year across multiple service categories. Notably, the contract prohibits liquid deicing applications and mandates the use of granular materials as directed by the station commander, with strict guidelines on material application and surface treatment. The Commonwealth reserves the right to award by line item or reject any and all bids, providing significant flexibility in contract administration.