Troop L - frackville station snow removal

The Pennsylvania State Police, specifically Troop L - Frackville Station located in Somerset County, is seeking a qualified vendor to provide on-call snow removal and deicing material application services. The procurement (Bid Number 6100064365) requires the selected contractor to perform snow removal and apply granular deicing materials in designated areas as directed by the station commander. Mandatory requirements include attending a pre-bid conference on 9/17/2025 at 8:30 AM at 31 Eleanor Avenue in Frackville, PA, and completing a comprehensive site visit to understand the full scope of work. Bidders must submit electronic proposals through the PA supplier portal by 9/24/2025, including a completed cost matrix, proof of site visit form, worker protection certification, current proof of insurance, and Pennsylvania small business certification. Key deliverables include snow plowing, sidewalk snow removal, and granular deicing material application, with an estimated 60 hours of snow removal/plowing, 30 hours of sidewalk snow removal, and 60 tons of granular deicing material expected annually. Written questions must be submitted to RA-SPPSPBIDS@PA.GOV no later than 9/18/2025 at 11:00 a.m.

This procurement is specifically designated as a Restricted Small Business Procurement, meaning only certified small businesses in Pennsylvania can submit bids. Vendors must have current Pennsylvania small business certification and comply with extensive worker protection and investment regulations outlined in Executive Order 2021-06. The contract has an initial term with four optional one-year renewals, subject to mutual agreement and fund availability. Insurance requirements are stringent, including worker's compensation and public liability coverage with minimum amounts of $250,000 per person and $1,000,000 per occurrence. Vendor staff requiring unescorted facility access must undergo federal fingerprint background checks compliant with Criminal Justice Information Services (CJIS) Security Policy. While specific budget ranges are not explicitly stated, the cost matrix provides a framework for pricing snow removal services, deicing materials, and related tasks. Pricing will be evaluated on a per-hour, per-task basis, with the Commonwealth only paying for services actually rendered.