Troop K - philadelpha DHQ - snow removal

The Pennsylvania State Police, specifically Troop K - Philadelphia Headquarters, is seeking a qualified vendor to provide on-call snow removal and deicing services for their Philadelphia District location. The procurement is an Invitation for Bid (IFB #6100064272) requiring comprehensive winter maintenance including snow plowing, sidewalk clearing, and granular deicing material application. Vendors must complete a mandatory site visit at 2201 Belmont Avenue on August 29, 2025, at 10:00 AM and submit all bid responses electronically through the PA Supplier Portal by September 5, 2025. Required deliverables include a fully completed cost matrix, site visit form signed by the station commander, worker protection certification, current proof of insurance naming PSP as certificate holder, and a current PA small business certification. Key qualifications include the ability to respond on-call, use appropriately sized equipment, provide detailed service logging, and perform criminal background checks on staff working at state police facilities. Bidders must adhere to specific equipment and service protocols, including avoiding salt on concrete surfaces and following station commander-established response procedures.

This procurement is specifically designated as a small business initiative under Executive Order 2011-09, meaning only certified small businesses can submit bids for the contract. The contract will cover an initial period with potential for four one-year renewals, structured with per-hour, per-task pricing for snow removal services estimated at 90 hours of plowing per visit, 60 hours of sidewalk clearing, and various quantities of deicing materials. Vendors must pay employees at least $15.00 per hour and comply with comprehensive state labor and workplace safety regulations. While no specific incumbent vendor is mentioned, the contract requires minimum insurance coverage of $250,000 per person and $1,000,000 per occurrence. Though an exact budget is not specified, the detailed cost matrix and service requirements suggest a substantial multi-year contract value for winter maintenance services at the Philadelphia State Police headquarters. The Commonwealth reserves the right to award by line item or reject any or all bids, with the contract ultimately being awarded to the lowest responsive and responsible bidder.