Troop f - larmar station - snow removal

The Pennsylvania State Police Department, specifically Troop F - Lamar Station located in Mill Hall, PA, is seeking a qualified vendor to provide comprehensive snow removal and deicing services for their facility. The contract requires on-call snow removal and application of granular deicing materials in areas designated by the station commander, with services including truck/plow operations, hand shoveling, and precise deicing material application. Vendors must conduct a mandatory site visit and attend a pre-bid conference on August 14, 2025, at 1:00 PM, with bid submissions due by August 20, 2025, through the PA supplier portal. Bidders must submit a completed cost matrix, site visit form, worker protection certification, current proof of insurance listing PSP as certificate holder, and PA small business certification. Key performance requirements include maintaining detailed service logs, tracking employee work hours, and adhering to specified response times established by the station commander. Evaluation criteria will focus on comprehensive pricing, ability to meet specification requirements, and compliance with all documentation and insurance standards.

This procurement is exclusively restricted to certified small businesses within Pennsylvania, as designated under Executive Order 2011-09. Vendors must undergo federal fingerprint background checks and comply with CJIS Security Policy requirements for all staff performing services. Insurance requirements include maintaining Worker's Compensation and Public Liability/Property Damage Insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence. The initial contract term includes the original purchase order date with potential for four optional one-year renewals, effectively creating a possible five-year total contract period. While specific budget ranges are not explicitly detailed, the cost matrix provides estimated quantities for services including 35 hours of snow removal per visit, 25 hours of sidewalk snow removal, 25 tons of granular deicing materials, and 25 bags of bagged deicing materials. Contractors will be responsible for all equipment, staffing, and potential property repairs, with payment structured on a per-task basis regardless of resources deployed.