Troop C - marienville station - snow removal

The Pennsylvania State Police, specifically Troop C - Marienville Station, is seeking a qualified vendor to provide comprehensive snow removal services in Washington County. The procurement involves on-call snow removal and application of granular deicing materials in areas designated by the station commander, with specific requirements for equipment, staffing, and service documentation. Vendors must complete a mandatory pre-bid conference on September 15, 2025, at 2:00 PM at the Marienville Station, with questions accepted in writing until September 16, 2025, at 11:00 AM. The contract requires vendors to use trucks, plows, and hand shoveling techniques as needed, with detailed service logging and compliance with station specifications. Bidders must submit a comprehensive package including a completed cost matrix, proof of site visit, worker protection forms, current insurance documentation, and Pennsylvania small business certification. The bid submission deadline is September 22, 2025, with all responses required to be submitted electronically through the PA supplier portal.

This procurement is specifically designated as a Restricted Small Business Procurement, limiting participation to certified small businesses registered through the Department of General Services' self-certification process. Vendors must be certified at the time of bid opening and include their certification with the bid response. The contract will be awarded to the lowest responsive and responsible bidder, with potential for renewal for up to four additional one-year terms subject to mutual agreement. While no specific total contract value is explicitly stated, the cost matrix indicates estimated annual service requirements of 60 hours of snow removal/plowing per visit, 30 hours of sidewalk snow removal per visit, and varying quantities of deicing materials. Insurance requirements are substantial, including worker's compensation and public liability coverage with minimum amounts of $250,000 per person and $1,000,000 per occurrence. Additional requirements include criminal background checks for vendor staff who will be unescorted at the state police facility, emphasizing the security-sensitive nature of the contract.