Troop c - lewis run station - snow removal

The Pennsylvania State Police, specifically Troop C - Lewis Run Station located in Lewis Run, PA, is seeking a snow removal and deicing services contractor for its facility in Mercer County. The procurement, identified as IFB #6100064442, requires on-call snow removal services including plowing, sidewalk clearing, and granular deicing material application in designated areas as directed by the station commander. Key deliverables include 60 hours of snow removal/plowing per visit, 30 hours of sidewalk snow removal per visit, and application of various quantities of deicing materials, with the contractor responsible for using appropriately sized equipment and following specific operational guidelines. A mandatory pre-bid conference is scheduled for September 15, 2025, at 11:00 AM at 130 Airport Road, Lewis Run, PA, and attendance is required to remain eligible for contract consideration. Bidders must complete a mandatory site visit, submit a signed site visit form, and provide comprehensive documentation including a completed cost matrix, proof of insurance, and worker protection certifications. Written questions must be submitted to RA-SPPSPBIDS@PA.GOV by September 16, 2025, at 11:00 AM, with final bid submissions due electronically through the PA Supplier Portal by September 22, 2025.

This procurement is specifically restricted to certified small businesses registered through the Pennsylvania Department of General Services' self-certification process, with vendors required to submit current small business certification documentation with their bid. The contract structure allows for an initial contract year with potential for four additional one-year renewal terms through mutual agreement, with pricing expected to remain firm during the initial period. While specific budget ranges are not explicitly detailed, the cost matrix provides a framework for vendors to quote unit prices for snow removal, plowing, and deicing services across multiple contract years. Insurance requirements are stringent, mandating minimum coverage of $250,000 per person and $1,000,000 per occurrence for bodily injury and property damage. Vendors must also comply with comprehensive labor laws, worker protection regulations, and criminal background check procedures for staff potentially working unescorted at Pennsylvania State Police facilities. The Commonwealth reserves the right to award the contract by line item and will select the lowest responsive and responsible bidder meeting all specified requirements.