Troop B - washington HQ - lawn care services

The Pennsylvania State Police, specifically Troop B at the Washington Headquarters, is seeking a qualified vendor to provide comprehensive lawn care maintenance services for a five-year contract period beginning in April. The procurement involves monthly landscaping services including weekly grass cutting, weed trimming around walkways and buildings, seasonal shrub maintenance in May, June, and September, and monthly weed control treatments at the facility located at 150 Route PA 519 in Eighty-Four, PA. Bidders must complete a mandatory site visit and obtain a signed Site Visit Form from the Station Commander or an authorized representative prior to submission. Electronic bids must be submitted through the PA Supplier Portal by October 15, 2025, at 11:01 AM, with all questions to be submitted in writing to RA-SPPSPBIDS@PA.GOV no later than October 8, 2025, at 11:00 AM. Key submission requirements include a fully completed cost matrix, proof of site visit, Worker Protection and Investment form (BOP-2201), proof of insurance, and small business certification. The Commonwealth will award the contract to the lowest responsive and responsible bidder, reserving the right to adjust service frequencies based on weather conditions.

This procurement is exclusively reserved for small businesses certified through the Department of General Services' self-certification process. Vendors must be certified as a small business at the time of bid opening and include their certification with the bid response. The contract includes specific labor requirements, mandating that contractors pay employees no less than $15.00 per hour with annual cost-of-living adjustments beginning July 1, 2023. While no specific budget range is explicitly stated, the cost matrix provides a structured framework for vendors to quote pricing across five contract years for various service categories including mowing (32 times), hillside mowing (5 times), weed control (7 times), and trimming/pruning (3 times) annually. Contractors must comply with 13 specific Pennsylvania labor and workforce safety laws, with potential penalties for non-compliance including contract termination and a three-year prohibition from bidding on state contracts. Subcontractors will require pre-approval, and no equipment may be stored on Pennsylvania State Police properties.