Troop a - somerset station - snow removal

The Pennsylvania State Police, specifically Troop A - Somerset Station, is seeking a qualified vendor to provide on-call snow removal and deicing services for their station located at 142 Sagamore Street in Somerset, PA. The procurement is structured as an Invitation for Bid (IFB #6100064505) with a comprehensive scope of services including snow plowing, sidewalk snow removal, and granular deicing material application in designated areas as directed by the station commander. Potential bidders must complete a mandatory site visit on September 18, 2025, at 1:30 PM, with failure to attend resulting in automatic disqualification. The contract requires detailed documentation, including a completed cost matrix, proof of site visit form, worker protection certification, and current proof of insurance listing the Pennsylvania State Police as the certificate holder. Key submission requirements include electronic bid responses through the PA supplier portal, with all required documents uploaded by the bid due date of September 25, 2025. Bidders must also submit any questions in writing to RA-SPPSPBIDS@PA.GOV no later than September 19, 2025, at 11:00 a.m.

The procurement is exclusively reserved for small businesses certified through the Pennsylvania Department of General Services, with vendors required to attach their current small business certification to the bid submission. Contractors must meet specific qualifications, including providing appropriately sized snow removal equipment, completing a federal fingerprint background check for staff in compliance with Criminal Justice Information Services (CJIS) Security Policy, and maintaining comprehensive insurance coverage with minimum amounts of $250,000 per person and $1,000,000 per occurrence. The contract structure allows for an initial term with potential for up to four additional one-year renewals, subject to mutual agreement and written notice. While specific budget ranges are not explicitly stated, the cost matrix provides for pricing across five potential contract years, covering approximately 60 hours of snow removal/plowing per visit, 30 hours of sidewalk snow removal, and various quantities of deicing materials. Vendors must comply with Pennsylvania labor laws, including minimum wage provisions set at $15.00 per hour, and demonstrate adherence to extensive worker protection and workplace safety regulations.