Trojan UV3000 replacement parts and components

The Village of Los Lunas, New Mexico Public Works Department Wastewater Treatment Plant Division is procuring replacement parts and components for Trojan UV3000 ultraviolet disinfection systems through a sole-source procurement process. The specific deliverables include lamp drivers, electrical plugs, receptacle kits, module leg upgrade kits, O-rings, and service end cap assemblies as detailed in Trojan Technologies quotation QM0005557 dated February 9, 2026. The primary objective is to maintain critical disinfection functionality necessary for compliance with the Village's discharge permit and applicable state and federal regulatory requirements. The procurement is justified under New Mexico Procurement Code Section 13-1-126, which permits single-source purchasing when tangible personal property is available from only one source. Key qualification requirements include manufacturer approval and validation as original equipment manufacturer (OEM) components, as use of non-approved parts may void the manufacturer's performance guarantee, compromise UV dose delivery, and result in regulatory non-compliance. The procurement deadline is June 14, 2026, with the Trojan Technologies quote expiring on June 13, 2026. Evaluation criteria emphasize operational necessity and the requirement that components maintain certified performance standards for UV disinfection systems to prevent permit violations and public health risks.

This is a sole-source procurement with no competition anticipated, as Trojan Technologies Corporation is the exclusive original equipment manufacturer of the UV3000 system components and the only source validated to provide manufacturer-approved parts that maintain system certification and performance guarantees. No specific set-asides for disadvantaged enterprises or restrictions on organization types are detailed in the justification document. Trojan Technologies, located in Kentwood, Michigan, is the incumbent and sole qualified vendor for this procurement. The procurement cost is $20,438.88 for the identified replacement parts, exclusive of freight and handling charges, with payment terms of net 30 days. The integration requirement is that all components must be compatible with and approved for the existing Trojan UV3000 ultraviolet disinfection systems currently installed at the Village's wastewater treatment facilities to ensure continued regulatory compliance and operational integrity.