60-M0061-26-CP157_Sole Source Justification Trojan Technologies May 15 2026.pdf.PDF

CHARLES GRIEGO

MAYOR

GINO ROMERO

COUNCILOR

JAMES T. RUNYON

COUNCILOR

MATTHEW D. CHAVEZ

COUNCILOR

CHRISTOPHER S. ORTIZ

COUNCILOR

GREGORY D. MARTIN

VILLAGE ADMINISTRATOR

www.loslunasnm.gov Location: 1960 Heaton Loop Mailing Address: 660 MAIN ST NW LOS LUNAS, NM 87031 (505) 839-3857

PUBLIC WORKS DEPARTMENT

Wastewater Treatment Plant Division

May 15, 2026

To: Tamie Manns Procurement Officer Village of Los Lunas

Subject: Sole Source Procurement Justification – Trojan UV3000™ Replacement Parts and Components

1. Procurement Description The Village of Los Lunas Wastewater Division is requesting approval to procure replacement parts and components for the Trojan UV3000™ ultraviolet disinfection systems used at the Village’s wastewater treatment facilities. These systems are critical to the final disinfection process and are required to maintain compliance with the Village’s discharge permit and applicable state and federal regulatory requirements.

The proposed procurement includes lamp drivers, electrical plugs, receptacle kits, module leg upgrade kits, O-rings, and service end cap assemblies, as identified in Trojan Technologies' quotation QM0005557 dated February 9, 2026.

2. Statutory Authority This procurement is requested pursuant to the New Mexico Procurement Code, NMSA 1978, Section 13-1-126, which authorizes a sole source procurement when the required item of tangible personal property is available from only one source.

3. Sole Source Determination Trojan Technologies is the original equipment manufacturer (OEM) of the Trojan UV3000™ ultraviolet disinfection systems installed at the Village of Los Lunas Wastewater Treatment Plants.

In a letter dated May 15, 2025, Trojan Technologies states that critical replacement parts, including UV lamps, sleeves, electronic ballasts, wiper seals, Acti-Clean Gel, and printed circuitry, directly influence system performance and reliability. Trojan further states that only components validated and approved by Trojan Technologies can ensure the system delivers the required germicidal output and UV dose necessary to meet disinfection standards. Trojan specifically recommends that these specialized components and related services be purchased solely from Trojan Technologies in order to preserve the equipment performance guarantee.

Because these components are proprietary and validated specifically for the Trojan UV3000™ system:

1. No other manufacturer produces validated equivalent components approved by Trojan Technologies.

2. Use of non-approved parts may void the manufacturer’s performance guarantee.

3. Use of non-approved parts may compromise UV dose delivery and regulatory compliance.

4. Substituting non-approved parts may increase operational risk and maintenance costs.

CHARLES GRIEGO

MAYOR

GINO ROMERO

COUNCILOR

JAMES T. RUNYON

COUNCILOR

MATTHEW D. CHAVEZ

COUNCILOR

CHRISTOPHER S. ORTIZ

COUNCILOR

GREGORY D. MARTIN

VILLAGE ADMINISTRATOR

www.loslunasnm.gov Location: 1960 Heaton Loop Mailing Address: 660 MAIN ST NW LOS LUNAS, NM 87031 (505) 839-3857

PUBLIC WORKS DEPARTMENT

Wastewater Treatment Plant Division

Accordingly, Trojan Technologies is the only source capable of providing replacement components that meet the manufacturer’s performance and warranty requirements.

4. Cost of Procurement The attached quotation QM0005557 identifies the required replacement parts with a subtotal of $20,438.88, exclusive of freight and handling.

5. Operational Necessity The Trojan UV3000™ systems provide final effluent disinfection prior to discharge. Failure to maintain these systems with approved OEM components may result in:

• Reduced disinfection performance;

• Inability to achieve the required UV dose;

• Permit violations;

• Increased risk to public health and the environment;

• Unplanned equipment downtime; and

• Loss of manufacturer performance guarantees.

6. Efforts to Identify Alternative Sources The Wastewater Division evaluated available alternatives and determined that no other vendor can provide manufacturer-approved and validated components that maintain the certified performance of the Trojan UV3000™ systems. Trojan Technologies is the sole manufacturer and authorized source for these proprietary parts.

7. Certification I certify that the information contained in this Sole Source Justification is accurate and complete to the best of my knowledge and that the procurement described herein is available only from Trojan Technologies Corporation in accordance with NMSA 1978, Section 13-1-126.

Requested By:

Craig Byers

Wastewater Superintendent Village of Los Lunas

QUOTATION

QM0005557

BRANDS INCLUDE: ARIA FILTRA™, AQUAFINE®, TROJANUV®, VIQUA®

TROJAN TECHNOLOGIES CORP

4310 44th St SE Kentwood, MI 49512

USA

T: 1-866-388-0488 www.trojantechnologies.com

Sold to Ship to VILLAGE OF LOS LUNAS Los Lunas WWTP 660 MAIN STREET 1960 Heaton Loop Los Lunas NM 87031-8950 Los Lunas NM 87031-0001

UNITED STATES UNITED STATES

Customer Service Contact : tuvcustomerservice@trojantechnologies.com Payment Terms : 0% / 00 / 30 net Internal Sales Rep : Taylor Riordon Delivery Terms : Customer No. : 100002384 Carrier/LSP : Reference :

Quote Date : 02-09-2026 Quote Expiry Date : 06-13-2026

Craig Byers 505-353-6902 byersc@loslunasnm.gov

Project Quantity Price Unit Net Price Tax Rate Line Item Discount % Net Amount Tax Amount Amount

Description

20 917858 32.00 359.45/ EA 359.45 0.00% 11,502.40

LAMP DRIVER, 2X80W LP 120-240V 11,502.40 0.00

30 915516-06 10.00 143.81/ EA 143.81 0.00% 1,438.10

PLUG, 6P 16AWG STOOW SS 6' 1,438.10 0.00

40 915731 10.00 158.58/ EA 158.58 0.00% 1,585.80

RECEPTACLE KIT, UV3 6P 1,585.80 0.00

50 915345-008 10.00 194.42/ EA 194.42 0.00% 1,944.20

KIT, UV3 8L MODULE LEG UPGRADE 1,944.20 0.00

*KIT INCLUDES 1 x UV module leg snap-in bushing, 1 x Terminal Block 8MOD Assy, 2 x Terminal Block Jumper 2P, 8 x Lampholder, Heat Shrink Tubing, Lubricant*

60 302391P 2.00 7.39/ EA 7.39 0.00% 14.78

O-RING,B337 ENDCAP SEALING 10P 14.78 0.00

*PACK OF 10*

70 302873 10.00 395.36/ EA 395.36 0.00% 3,953.60

SRV END CAP ASSY, PWR IN UV3B 3,953.60 0.00

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BRANDS INCLUDE: ARIA FILTRA™, AQUAFINE®, TROJANUV®, VIQUA®

TROJAN TECHNOLOGIES CORP

4310 44th St SE Kentwood, MI 49512

USA

T: 1-866-388-0488 www.trojantechnologies.com

Project Quantity Price Unit Net Price Tax Rate Line Item Discount % Net Amount Tax Amount Amount

Description

80 FREIGHT 1.00 / EA 0.00 0.00% 0.00

FREIGHT & HANDLING 0.00 0.00

*freight to be calculated at processing stage*

Goods 20,438.88 Discount 0.00 Tax Amount Total USD Costs 0.00 Subtotal 20,438.88 0.00 20,438.88

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May 15, 2025

Craig Byers Los Lunas, NM Department of Water & Sewer

Trojan System: Trojan UV3000™ Replacement Parts

To Whom It May Concern:

In the Engineered Submittal Package for the Trojan System, Trojan provided an equipment performance guarantee stating that the system will meet the required level of disinfection provided that the system is operated and maintained in accordance with recommendations made by Trojan Technologies.

In order for this equipment guarantee to be maintained, it is imperative that the appropriate components and replacement parts be used in the system. There are key replacement parts and system components that directly influence the performance and reliability of the system. Among these critical replacement parts are the UV lamps, sleeves, electronic ballasts, wiper seals, Acti-Clean Gel, printed circuitry etc. Without using lamps, ballasts, and other components that are approved and validated by Trojan Technologies, we cannot guarantee that the system will provide the required germicidal output. Subsequently, we cannot guarantee that the required UV dose is being delivered, if lamp output, ballast efficiency and system programming is unknown.

In order to keep the equipment performance guarantee intact, it is recommended that specialized system component(s) and Service are solely purchased and contracted from Trojan Technologies Corp. Trojan purchases only validated system components, from our suppliers and only those component(s) meeting our performance standards are passed on to our customers.

If you have any questions regarding this matter or require any additional information, please do not hesitate to contact me at mountainwestus@trojantechnologies.com.

Best regards, TROJAN TECHNOLOGIES

Taylor Riordon Account Manager – Inside Sales – Aftermarket Parts mailto:mountainwestus@trojantechnologies.com

BRANDS INCLUDE: ARIA FILTRA™, AQUAFINE®, TROJANUV®, VIQUA®

TROJAN TECHNOLOGIES CORP

4310 44th St SE Kentwood, MI 49512

USA

T: 1-866-388-0488 www.trojantechnologies.com

Terms and Conditions

All purchases of Trojan products and/or services are expressly and without limitation subject to Trojan's

Terms and Conditions of Sale ("Trojan" or "SELLER"), incorporated herein by reference and published on

Trojan's website https: www.trojantechnologies.com/sales-terms-conditions/

Trojan TCS are incorporated by reference into each of Trojan's offers or quotations, order acknowledgments, and invoice and shipping documents. The first of the following acts shall constitute an acceptance of Trojan's offer and not a counteroffer and shall create a contract of sale ("Contract") in accordance with the Trojan

TCS, subject to Trojan's final credit approval: (i) Buyer's issuance of a purchase order document against

Trojan's offer or quotation; (ii) Trojan's acknowledgement of Buyer's order; or (iii) commencement of any performance by Trojan in response to Buyer's order. Provisions contained in Buyer's purchase documents that materially alter, add to or subtract from the provisions of the Trojan’s TCS shall be null and void and not considered part of the Contract.

www.trojantechnologies.com/sales-terms-conditions

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