Trimble R980, Trimble TCS510 Controller, SECO Claw Assembly

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, acting on behalf of the Department of Transportation (MaineDOT), is conducting a Request for Quotations (RFQ) for surveying and GPS equipment. The procurement seeks to acquire ten Trimble R980 GSS System (Model 50, ROW) receivers with rechargeable batteries and hard cover cases, one Trimble TCS510 Controller with a SECO Claw Cradle Assembly, nineteen Trimble Alloy Upgrades to enable Beidou GPS capability, and one Trimble Access Field Software license for surveying data collection and stakeout operations. Quotations must be submitted electronically through the State of Maine's Advantage Vendor Self Service (VSS) system by 4:00 p.m. Eastern Standard Time on November 17th, 2025. The State anticipates awarding to the lowest-priced qualified bidder and reserves the right to negotiate additional unit purchases at the bid price for six months following the official award. Delivery is needed immediately, with delivery date potentially factoring into award decisions. Quoted prices must remain firm for a minimum of one year, with any price adjustments requiring manufacturer documentation and submission at least sixty days prior to the effective date.

No specific set-aside designations or restrictions on responding organizations are mentioned in the documentation. Bidders may submit equivalent items if accompanied by documentation proving equivalency, with final determination of equivalence to be made by MaineDOT. The proposal and pricing must remain valid and binding for 180 days from the bid opening. The delivery location is specified as MaineDOT Maintenance & Operations at Child Street SHS #16 in Augusta, Maine, with all shipping charges to be included in the bid price and delivered FOB Destination. The State is exempt from federal, state, and local taxes on articles not for resale and will provide an exemption certificate at contract finalization. There is no guaranteed award associated with this bid opportunity, and all purchases will depend on bid results and departmental budget. While no specific budget range is explicitly stated, the procurement involves multiple units of specialized surveying equipment, suggesting a potentially significant investment in technology infrastructure for MaineDOT's surveying operations.