Tree Trimming and Related Services for Facilities Management

Orange County, Florida is soliciting sealed electronic bids for a term contract for Tree Trimming and Related Services for Facilities Management through Invitation for Bids (IFB) #Y23-186-MV. The procurement covers comprehensive tree maintenance services across five geographic zones: Downtown District, Central District, West District, East District, and the Orange County Convention Center. Required services include tree trimming, tree removal, stump grinding, and related maintenance activities, with each service team required to provide a 3-person crew, bucket truck, chipper, and necessary equipment. Bidders must have an International Society of Arboriculture Certified Arborist and provide comprehensive background checks for personnel. The initial contract term is one year with potential for four additional one-year renewals, with sealed electronic bids due by 4:00 PM local time on Thursday, July 20, 2023, through the OpenGov Procurement portal. The county will award contracts on a zone-by-zone basis to the lowest responsive and responsible bidder, with a restriction that no single bidder can be awarded more than three zones, and no more than two within zones 1-4.

The procurement includes preferences for Minority Women Owned Business Enterprises (MWBE) and Registered Service Disabled Veteran (SDV) businesses, with sliding percentage adjustments based on bid amount. Pricing will be firm for the initial one-year period, with potential Consumer Price Index (CPI)-based price adjustments in subsequent years, not exceeding 4% without special authorization. While no specific budget range is explicitly stated, the comprehensive nature of the services suggests a substantial contract value. Bidders must demonstrate emergency service capabilities and 24/7 response readiness, indicating the critical nature of the tree maintenance services for county facilities. The solicitation emphasizes electronic submission through the OpenGov e-Procurement Platform, with strict prohibitions on alternative submission methods like hand-delivery, mailing, telephoning, faxing, or emailing offers. Technical support for the platform is available via chat, email (support@procurenow.com), or phone (1-855-680-4747) during Monday-Friday, 8am-8pm EST, to assist potential respondents with the submission process.