Tree Purchase

The City of Sun Prairie Parks, Recreation & Forestry Department in Wisconsin issued Request for Bids (RFB 22-PRF02) for a comprehensive tree purchase solicitation targeting nursery trees for municipal landscaping. The procurement seeks approximately 500 trees to be split between spring and fall plantings in 2022, encompassing thirteen distinct tree species including Maple, Serviceberry, Musclewood, Honey Locust, Kentucky Coffeetree, Crabapple, Oak, and Linden, among others. Trees must be available in both ball-and-burlap and container-grown stock, ranging from 1.50 to 2.00 inches in caliper, with strict quality requirements mandating first-quality, nursery-grown stock free from defects, diseases, and pest damage. The bid was due by 2:00 PM local time on January 7, 2022, with specific delivery deadlines of May 15, 2022, for spring planting and October 15, 2022, for fall planting. Evaluation criteria focus on the lowest average price across caliper size and stock type, with the City reserving the right to split orders among multiple nurseries if a single bidder lacks sufficient quantity of specific species.

The solicitation does not indicate specific set-aside designations or restrictions on responding organizations, though bidders sourcing trees from Wisconsin growers or dealers must provide DATCP licensure, while out-of-state sources must present Plant Health or Phytosanitary Certificates. Contractors are required to maintain comprehensive insurance coverage, including Worker's Compensation, Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000), and Umbrella Liability ($5,000,000), with the City named as an additional insured on all policies. Liquidated damages of $500 per day will be assessed for delivery delays beyond specified dates. The City reserves the right to reject any or all bids, waive informalities, and cancel contracts with thirty days' written notice. While specific award value is not explicitly stated, the procurement anticipates purchasing approximately 500 trees across multiple species and sizes, suggesting a moderate-scale municipal landscaping investment.