Tree Planting Project - Duty Site

The Commonwealth of Virginia Department of Energy is conducting a Quick Quote solicitation for tree planting services on the 2025 Tree Planting Project duty site located in Buchanan County, Virginia, approximately three miles northwest of Hurley near the confluence of Knox Creek and Pawpaw Creek. The procurement requires contractors to plant approximately 3,950 tree seedlings across reclaimed abandoned mine lands featuring 2:1 slopes and variable soil conditions ranging from shallow rocky soils to loose uncompacted material. The project mandates planting nine species—Black Locust, Black Oak, Common Apple, Dogwood, Pin Oak, Red Oak, Sawtooth Oak, Virginia Pine, and White Oak—at a density of 550 trees per acre on 9-foot offset centers. All work must be completed within 10 calendar days from the Notice to Proceed, with work hours of 8 a.m. to 5 p.m., and contractors must furnish all supervision, labor, materials, equipment, and seedlings necessary for project completion. The bid closing date is Friday, April 10, 2026, at 2:00 p.m., with bids remaining valid for 60 days following submission, and award will be made to the lowest responsive and responsible bidder based on lump sum pricing calculated from unit prices for tree planting labor and trees submitted in 100-unit bundle increments (approximately 39 bundles required). Contract commencement is scheduled for 3 calendar days after the Notice to Proceed, with a 180-calendar-day completion deadline and liquidated damages of $1,236.79 per calendar day assessed for delays beyond the specified completion date, except where delays result from acts beyond the contractor's control or Commonwealth default.

The solicitation requires compliance with prevailing wage requirements and the Davis-Bacon Act, and contractors must submit small business subcontracting plans with a statewide goal of 42 percent utilization of DSBSD-certified small businesses. Bids exceeding $100,000 must include a 5 percent bid bond, and all contractors are required to obtain performance and payment bonds and maintain workers' compensation insurance. The contractor must verify tree counts using nursery invoices, comply with an erosion and sediment control plan, contact VA811 before excavation, and obtain proper utility clearances, with all damage to adjacent structures or utilities to be repaired at the contractor's expense. No incumbent vendors or current contractors are identified in the solicitation documents, and no existing infrastructure or technology integration requirements are specified. While the exact contract award value is not explicitly stated in the available documents, the project scope indicates the approximate bid value will be based on unit pricing for approximately 3,950 tree seedlings and associated labor, with the total contract value determined by the successful bidder's pricing submission and subject to the minimum bid bond requirement of $100,000 or more.