Tree Maintenance Services

The State Preservation Board (SPB) has issued an Invitation for Bid (IFB 809-25-0024) for comprehensive Tree Maintenance Services across multiple state properties in Austin, Texas. The solicitation seeks qualified tree care companies with International Society of Arboriculture (ISA) Certified Arborists who have a minimum of five years of experience to provide maintenance services for the Governor's Mansion, Texas Capitol and Grounds, Capitol Mall, Bullock Texas State History Museum, and Texas State Cemetery. Required services include detailed tree assessment, removal of dead and damaged limbs, crown cleaning and raising, structural pruning, and a comprehensive risk assessment report. A mandatory pre-bid site visit is scheduled for August 26, 2025, and attendance is required for bid consideration. Bids are due by September 11, 2025, at 2:00 PM, with the contract to be awarded to the lowest qualified bidder. The initial service period will run from award through December 31, 2025, with potential for two additional one-year renewal periods at the SPB's option.

The solicitation includes a Historically Underutilized Business (HUB) Subcontracting Plan with a statewide goal of 26 percent for other services contracts. Bidders must submit a comprehensive bid package including a bid form, evidence of experience, three client references, an ISA-certified arborist's resume, insurance certificates, and a detailed HUB Subcontracting Plan. The estimated budget for the initial tree maintenance and service plan is $150,000, with pricing to remain firm for the initial service period and potential Consumer Price Index-based adjustments for renewal periods. Contractors must notify at least three Texas certified HUB vendors and two trade organizations about subcontracting opportunities, allowing seven working days for response. The SPB reserves the right to award to a single contractor or multiple contractors, and the contract is contingent upon continued funding availability. Failure to submit a completed HUB Subcontracting Plan may result in the bid being considered non-responsive, underscoring the state's commitment to supporting historically underutilized businesses in government contracting.