Tree and Stump Removal Bid #25-0508

The City of Bay City, located in Bay County, Michigan, is soliciting sealed bids for a comprehensive Tree and Stump Removal contract (Bid #25-0508) to be awarded on an as-needed basis. The procurement involves removing approximately 380 trees and stumps from city-owned properties and public right-of-ways, with tree sizes ranging from 0"-12" to 36"+ in diameter. Bidders must demonstrate at least five years of commercial tree removal experience and provide detailed documentation including personnel and equipment listings, line clearance tree trimmer certifications, references, and safety records. The bid is structured as a multi-year contract with an initial one-year term and two potential one-year renewal options. Sealed proposals are due on Wednesday, May 7, 2025, at 2:00 p.m. at the City's Purchasing Department, with bids to be publicly opened and read aloud at that time. Evaluation will focus on selecting the lowest responsive and responsible bidder, with unit pricing based on tree and stump removal sizes. Comprehensive insurance coverage, including comprehensive general liability, workers' compensation, and automobile liability policies, is mandatory for all bidders.

The City of Bay City employs a Local Preference Policy to encourage local vendor participation, which may provide additional consideration for Bay County-based businesses. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the document, bidders must comply with non-discrimination policies and prevailing wage considerations. The solicitation does not reference incumbent vendors or specify existing technological infrastructure requirements for integration. Though a precise budget range is not disclosed, the contract's scope of removing 380 trees and stumps suggests a potentially significant investment. The City reserves the right to reject any or all bids, maintaining flexibility in the procurement process. Prospective bidders should carefully review all documentation and ensure complete compliance with the detailed bid specifications, safety standards, and submission requirements outlined in the bid packet.