Treated Sand

The State of Rhode Island, specifically through its Division of Purchases, is seeking vendors to supply and deliver treated sand with a 3/1 salt mix for ice removal to the Rhode Island College Campus located at 400 Mt. Pleasant Ave in Providence. This Request for Quotation (RFQ23001983) is soliciting bids for a two-year contract period from December 1, 2022, through November 30, 2024. Vendors must submit electronic proposals through the Ocean State Procures system by November 14, 2022, at 3:00 PM GMT, with a vendor Q&A period running from October 19 to October 26, 2022. The procurement requires detailed pricing for treated sand and delivery charges, with separate line items for trailer and ten-wheeler truck deliveries. Vendors must quote a single, firm unit price per item, with pricing to remain fixed throughout the contract period. The state reserves the right to make single or multiple awards and to reject any or all bids, and vendors will be expected to provide delivery on an as-needed basis.

The solicitation includes specific requirements for vendor participation, with a mandatory 10% minimum set-aside for Minority Business Enterprises (MBEs) and Women Business Enterprises (WBEs). Vendors must maintain comprehensive insurance coverage, including $1,000,000 in liability insurance per occurrence, $100,000 in workers compensation, and $1,000,000 in automobile liability insurance. The contract prohibits reimbursement for additional expenses such as travel, meals, or mileage, and vendors may be subject to random product testing to ensure compliance with specifications. Non-compliance could result in administrative costs, contract termination, or revocation of the award. While no specific contract value is explicitly stated, the procurement is structured as an as-needed contract with estimated quantities, suggesting flexibility in total spend. The state will evaluate proposals based on compliance with specifications, pricing, MBE/WBE participation, and overall responsiveness to the solicitation requirements.