Treasury Check Stock Contract RFP

The Michigan Department of Treasury issued Request for Proposal (RFP) 190000002396 for the manufacturing and supply of State Treasurer's checks in various formats and specifications. The RFP was posted on SIGMA VSS on June 3, 2019, with a proposal submission deadline of July 1, 2019. The procurement sought a qualified contractor to manufacture continuous laser warrants (W-1000), cut sheet laser checks (W-1001), and base stock production for W-1003 and W-1004 checks with imprinting and production capabilities. Required deliverables include an estimated annual production of 2,880,000 continuous laser warrant units, 60,000 cut sheet laser check units, test check quantities, and storage services at $0.48 per carton monthly. The contract term spans three years with up to two one-year renewal options. The evaluation committee assessed all proposals using three weighted criteria: Statement of Work Responses (60%), Prior Experience (25%), and Staffing Qualifications (15%). Contractors were required to demonstrate compliance with the State Printing Act and prevailing wage requirements, along with the ability to imprint manual checks as specified in the RFP.

The procurement did not identify any set-aside designations for disadvantaged or service-disabled veteran-owned enterprises; neither of the two bidders submitted was designated as such. Two bidders submitted proposals: CompleteSource Inc. of Grand Rapids, Michigan, and RR Donnelley of Madison Heights, Michigan. The evaluation process determined that CompleteSource Inc. was responsive and responsible with a technical score of 97 out of 100, while RR Donnelley scored 74 out of 100 and was deemed non-responsive due to critical deficiencies, including inability to meet the W-1003 manual check imprinting requirements. The Michigan Department of Treasury recommended an award to CompleteSource Inc. in the amount of $1,200,000, pending State Administrative Board approval. CompleteSource's pricing structure included manufacturing costs for continuous laser warrants at $103,622 annually, cut sheet laser checks at $5,965 annually, with additional charges for storage and base stock production scaled by quantity. Bidders not recommended for award were permitted to request a debriefing session with the Solicitation Manager, Adam Zanetti.