TRD01: Duct Cleaning

The Town of Hopkinton, Massachusetts is soliciting quotes for duct cleaning at the Hopkinton Public Library, 13 Main Street, under RFQ TRD01, with quotes due at 10:00 a.m. on November 27, 2026. A mandatory walkthrough at the library is scheduled for November 23, 2026, from 10:00 to 11:00 a.m., and the Town will offer no other walkthrough. The solicitation sets no set-aside or preference program.

The work covers cleaning HVAC ductwork throughout the library's three-story building, including the basement, which is served by two air handlers. Vendors must provide OSHA training certification, a labor harmony certificate, a W-9, and a Certificate of Insurance naming the Town of Hopkinton as additional insured and certificate holder. Prevailing wages apply, and certified payroll documentation is required before progress and final payments. If the quoted amount exceeds $25,000, the vendor must furnish a payment bond equal to 50 percent of the total contract value.

The Town will award a lump-sum contract to the lowest price and best interest of the Town, with full payment due upon completion and acceptance by town officials. Quoted prices must exclude federal excise taxes and state or local taxes, since the Town is tax exempt. Quotes remain valid for 30 days after the submission deadline, excluding weekends and legal holidays. All proposals are subject to funding availability.

Quotes must be emailed to rpatel@hopkintonma.gov with the exact subject line "TRD01 LIBRARY DUCT CLEANING QUOTE"; any other subject line results in disqualification. Questions are due by 5:00 p.m. on November 24, 2026, sent to andreu@hopkintonma.gov with a copy to rpatel@hopkintonma.gov.