_RFQuote Library Duct Cleaning.docx.pdf

Town of Hopkinton

REQUEST FOR QUOTE

Library Duct Cleaning

The Town of Hopkinton is seeking proposals for duct cleaning in Hopkinton Public Library located at 13 Main St , Hopkinton MA 01748.

SCOPE OF WORK

The town of Hopkinton is looking to get prices to clean the HVAC ductwork in the entire building.

The library is a three-story building including the basement, and its HVAC system is divided into two air handlers.

GENERAL INFORMATION

1. The Town reserves the right to waive any informalities in any or all quotes, or to reject any or all bids quotes (in whole or in part) if it is in the public interest to do so.

2. All proposals are subject to funding availability.

3. Payment will be on a lump sum basis. Full payment will be after the work is completed and accepted by town officials.

4. Vendor agrees that its bid shall be good and may not be withdrawn for a period of 30 days, Saturdays, Sundays, and legal holidays excluded, after the last date to submit quotes.

5. The Town of Hopkinton is tax exempt, and the price quoted shall not include federal excise taxes, state or local taxes, or use taxes.

REQUIRED DOCUMENTS

1. OSHA training certification (Exhibit A)

2. Labour harmony certificate (Exhibit B)

3. Payment bond of 50% of total contract value will be required if the quoted amount is

>$25,000 ( after signing the contract)

4. The selected respondent must provide a current copy of their W-9 and Certificate of

Insurance ( with town of Hopkinton being additional insured and certificate holder) endorsed by an insurance company that is licensed to do business in the Commonwealth of Massachusetts.

5. Wages: Prevailing wages will be required for this project. Certified payroll is required prior to progress or final payment.

SCHEDULE

1. Quote submission deadline is 10.00 AM Nov 27, 2026. Submit your quotes via email with subject as “TRD01 LIBRARY DUCT CLEANING QUOTE” to rpatel@hopkintonma.gov.

Quotes sent via email with any other subject will be disqualified.

2. Questions can be emailed at andreu@hopkintonma.gov and copied to rpatel@hopkintonma.gov no later than Nov 24, 2026, 5:00 PM.

3. MANDATORY Walkthrough is scheduled for Nov 23, 2026 from 10:00 AM to 11:00 AM at 13 Main St , Hopkinton MA 01748. There will be no other walkthrough schedule after this one.

mailto:rpatel@hopkintonma.gov mailto:andreu@hopkintonma.gov

Price Form A contract will be awarded based on lowest price and best interest of Town

In Words:

Reference no. 1:

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Reference no. 2:

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Reference no.3:

Name:

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Submitted by: Authorized Signature:

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Exhibit A

OSHA TRAINING CONFIRMATION CONSTRUCTION PROJECTS AN ACT RELATIVE TO

THE HEALTH AND SAFETY ON PUBLIC PROJECTS

The undersigned hereby certifies that all employees to be employed at a worksite for construction, reconstruction, alteration, remodeling, repair, installation, demolition, maintenance or repair of any public work or any public building estimated to cost more than $10,000.00 have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first payroll report for each employee and will comply with all laws and regulations applicable to awards of subcontracts subject to section 44F.

Company Name: ________________________________________________________

Address: ______________________________________________________________

Signature: _______________________________________________

Title: ___________________________________________________

Print Name: ______________________________________________

Exhibit B

LABOR HARMONY CERTIFICATION

By executing this contract the Contractor hereby certifies that that Contractor is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work. The Contractor shall procure materials from such sources and shall manage its own forces and the forces of its Subcontractors and any sub-subcontractors in such a manner as will result in harmonious labor relations on the site. The Contractor shall cause persons to be employed in the Work who will work in harmony with others so employed. Should the Work be stopped or materially delayed in the Awarding Authority's reasonable judgment due to a labor dispute, the Awarding Authority shall have the right to require the Contractor to employ substitutes acceptable to the Awarding Authority.

Date: Signature:__________________________

Name: _____________________________

Title: ______________________________

Company: __________________________