Trauma Registry 2024

The South Dakota Department of Health (DOH) has issued a Request for Information (RFI) for a statewide trauma registry system, seeking potential vendors capable of developing, implementing, and maintaining a comprehensive data management solution. The procurement targets a system that can handle trauma data from 45 trauma facilities and four American College of Surgeon (ACS) verified facilities, processing approximately 8,000 patient records annually. Key deliverables include a robust registry with role-based user accounts, a foundational data model, legacy data import capabilities, and compliance with national data standards such as NEMSIS. Respondents must provide an executive summary detailing their development and implementation approach, estimated project timelines, project management experience, and recommendations for additional system requirements. The RFI was posted on May 22, 2024, with responses due by June 21, 2024, indicating a relatively condensed response window of approximately 30 days for interested vendors to submit their comprehensive information packages.

The RFI does not explicitly outline specific set-aside designations or restrictions on participating organizations, nor does it mention incumbent vendors or precise budget allocations. The document indicates that the DOH will not compensate vendors for RFI responses and will not be liable for any costs incurred during the information gathering process. While no specific funding sources are identified, the procurement suggests the DOH is exploring potential trauma registry system replacements or upgrades. The system requirements imply a preference for vendors with demonstrated experience in healthcare data management, registry systems, and the ability to integrate with existing healthcare information infrastructure. The RFI appears to be a preliminary exploratory step, potentially leading to a future Request for Proposal (RFP) for the actual procurement of the trauma registry system, which would likely include more detailed technical specifications, evaluation criteria, and potential contract value information.