RFI Document.pdf
PDF 133 KB Posted
- Attached to
- Trauma Registry 2024
- Solicitation number
- 24RFI10934
- Issued by
- South Dakota
About this file
This document is a Request for Information (RFI) issued by the South Dakota Department of Health (DOH) for a statewide trauma registry. The DOH directly receives trauma data from 45 trauma facilities and imported data from four American College of Surgeon (ACS) verified facilities, with an annual volume of approximately 8,000 patients. The RFI is seeking information from interested providers on their capabilities to develop, implement, and maintain a trauma registry system that can collect data, generate reports, and accept data from other registries such as the National EMS Information System dataset. The RFI response instructions outline specific requirements the DOH is seeking, including role-based user accounts, a foundation registry and data model, the ability to import legacy data, compliance with data standards, and potential integration with NEMSIS. Respondents are asked to provide an executive summary, details on development and implementation, estimated timelines, project management experience, and recommendations for additional requirements.
The RFI does not mention specific pricing terms, set-asides, incumbents, or funding sources. It states that the DOH will not pay for any information requested in the RFI or be liable for any costs incurred by the vendors. The purpose of the RFI is to gather information to inform next steps, which may include issuing a Request for Proposal (RFP) for the trauma registry system.
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Text version
TO: All Interested Vendors
RE: Request for Informa�on
The South Dakota Department of Health (DOH) is reques�ng informa�on for a statewide trauma registry.
The DOH directly receives trauma data from 45 trauma facili�es and imported data from four American College of Surgeon (ACS) verified facili�es. The annual volume is approximately 8000 pa�ents.
The State of South Dakota DOH invites all interested par�es to submit a writen response to this Request for Informa�on (RFI).
This RFI is being sought strictly for the purpose of gaining knowledge of registries and services available with an es�mate of their corresponding costs and should not be construed as intent, commitment, or promise to acquire services, supplies, or solu�ons offered. Responses to the RFI will inform next steps, including whether an RFP is required. No contract will result from any direct response to this RFI.
Informa�on submited in response to this RFI is considered confiden�al and will become the property of the State of South Dakota.
The State of South Dakota will not pay for any informa�on requested in the RFI nor is it liable for any cost incurred by the vendor.
RFI responses must be received via email by 5:00 PM Central Standard �me on Friday, June 21,2024, to Jamie Zilverberg at Jamie.Zilverberg@state.sd.us with the subject line "Trauma Registry RFI Response."
We appreciate your response to this request.
mailto:Jamie.Zilverberg@state.sd.us
1.1 PURPOSE
The DOH is issuing an RFI for a trauma registry partner for trauma registry data collec�on from 49 designated trauma facili�es statewide. In addi�on to central data collec�on, the trauma registry must be capable of genera�ng and running reports on data collected and accept data from other registries such as the Na�onal EMS Informa�on System dataset.
1.2 CAPABILITIES
The State of South Dakota, Department of Health desires all the following abili�es in the system:
1. Role based user accounts (to include different security se�ngs and roles)
2. Founda�on registry and data model with Performance Improvement
3. Ability to import legacy data
4. NTDS, ITDX, State/Regional Data Points and Submission
5. AIS 2015 Annual Licenses
6. ICD10 CM and ICD10 PCS Coding Updates/Tools
7. Poten�al to recognize NEMSIS UUID.
1.3 RFI RESPONSE INSTRUCTIONS
The DOH is reques�ng all interested providers to submit a detailed point by point (not to exceed 8-10 pages) response to the following ques�ons:
1. Summarize and explain your proposal to develop a trauma registry system for the DOH.
-Include an execu�ve summary as part of your response.
-Include a detailed explana�on of development, implementa�on, and maintenance.
2. Summarize your experience in providing similar statewide services.
-Include tes�monies from other clients.
3. Provide es�mated �me frames to complete the project and system implementa�on.
4. Provide informa�on on your experience with project management deliverables.
5. What other areas of this request would you, as a poten�al provider, recommend to the department to consider in crea�ng a trauma registry system? Why are you making these recommenda�ons?
1.4 COST INFORMATION
The DOH is asking all interested providers to submit es�mated cost informa�on for the following:
1. Calcula�on of costs required to develop, implement, and maintain a trauma registry system.
2. Ongoing costs for trauma registry system.
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