Trash Compactors for Southeast State Correctional Complex

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Corrections, issued a Request for Bid (RFB) for the procurement of two 34-yard self-contained trash compactors to be installed at the Southeast State Correctional Complex for disposal of daily trash and food waste. The solicitation was released on November 2, 2020, with the bid closing date extended to November 20, 2020, at 1:30 PM ET. Vendors' written questions were due by November 9, 2020, at 4:00 PM ET, with the Commonwealth's responses issued on November 10, 2020. This is a one-time award contract with no renewal options, and electronic bid submission is required through the Kentucky Vendor Self Service (VSS) site. The compactors must meet specific technical requirements including accommodation of a 12' x 22' concrete pad and single-phase electrical access, with non-chute-fed operation. Bidders must submit pricing for both compactor units and separate installation services, with all delivery, shipping, and freight costs included in the unit price on an FOB Destination Freight Prepaid and Allowed basis. The award will be determined using a best value ranking methodology allocating 90 points for price (lowest bidder receives maximum points), 5 points for delivery time in working days (lowest delivery time receives maximum points), and 5 points for warranty period in months (longest warranty receives maximum points). Bids must remain valid for a minimum of 60 calendar days after the bid due date, and all required documentation including Revenue Form 10A100, required affidavits, tax registration documentation, and EEO forms if applicable must be submitted prior to award.

The Commonwealth reserves reciprocal preference for Kentucky resident bidders and applies preferences to qualified bidders, including Kentucky Correctional Industries (20 percent preference), Kentucky Industries for the Blind, and qualified nonprofit agencies for individuals with severe disabilities (15 percent preference each). Unit prices must be exclusive of federal excise tax and Kentucky sales or use tax, and the solicitation is subject to accessibility compliance requirements. The contract is subject to reciprocal preference statutes, though no incumbent vendors or current contractors are identified in the solicitation documents. The Commonwealth buyer is Sheila Durham, reachable at 502-564-8626 or sheila.durham@ky.gov. No specific budget range or award value is listed in the available documentation; however, the solicitation appears to be a competitively bid procurement where the contract award will be made to the single vendor offering the best value based on the established evaluation criteria.