Transportation Uniform Rental and Mat Service

Hillsborough County Public Schools is seeking qualified vendors to provide uniform rental and mat services for its Transportation Department through an Invitation to Quote (ITQ) No. 24161-ITQ-DST. The procurement covers comprehensive uniform rental services for 86 employees, including navy-colored work button-down shirts, polo shirts, pants, shorts, and associated laundering, repair, and replacement services across five transportation facility locations. Vendors must provide weekly pickup and delivery, with precise uniform measurements to be completed within 15 days of award notification and full service implementation within 8 weeks. The initial contract term is three years with optional one-year renewals, and proposals are due on Thursday, July 25, 2024, at 3:00 PM, to be submitted electronically. Specific requirements include providing uniforms in various styles, sizes, and materials, along with track control mats and shop towels, with vendors responsible for all labor, supervision, equipment, and incidental costs. Pricing must be comprehensive, with all fees disclosed upfront, as Hillsborough County Public Schools will not accept additional charges beyond the initial proposal.

The solicitation strongly emphasizes small business participation and diversity, requiring vendors to comply with the Small Business Encouragement (SBE) Program and encouraging businesses that reflect community diversity. Vendors must complete a Substitute W-9 Vendor Payment Profile Form and have the option to self-identify as minority-owned, service-disabled veteran-owned, or part of a local business enterprise. The total contract value is not to exceed $50,000, with payment terms following the Florida Prompt Payment Act at net 45 days. Eligible vendors must be capable of meeting detailed uniform specification requirements, including providing garments in precise sizes, colors, and material compositions, and demonstrating ability to maintain uniform quality through regular laundering and maintenance services. The procurement allows for potential legal modifications to be suggested by bidders and will be construed under Florida state laws. Interested vendors must carefully review all documentation, complete the blue-coded sections of the price sheet, and ensure their proposal meets all specified requirements for uniform and mat services.