24161-ITQ-DST_Transportation_Uniform_Rental_and_Mat_Svc_Addendum_1.pdf

HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507

Interim Superintendent of Schools Van Ayres

PROCUREMENT SERVICES

ADDENDUM TO COMPETITIVE SOLICITATION

July 15, 2024

Competitive Solicitation No. and Name: 24161-ITQ-DST Transportation Uniform Rental and Mat Svc

Addendum #: 1

NOTICE TO ALL POTENTIAL BIDDERS/PROPOSERS/RESPONDENTS

The above-referenced competitive solicitation is modified as outlined in this addendum. The original competitive solicitation documents and any previously issued addenda remain in full force and effect, except as modified by this addendum, which is hereby made part of the competitive solicitation. Respondents must consider this Addendum when preparing and submitting their bid/proposal/quote/reply.

1. This Addendum amends the above-referenced solicitation in the following particulars only:

Section Description of Change

Due Date and Time: The due date and time for this solicitation have been changed to the following date:

Thursday, July 25, 2024, at 3:00 PM.

5.1.1 Specific Requirements, Items A-D:

The language in the referenced Section is hereby amended and restated with the following:

Any reference to “Various Colors” will be replaced with “Navy”.

Page(s): The following page(s) replace the existing pages, as follows:

Please reference the amended Price Sheet.

2. Questions and Answers

The following questions and answers are provided as a matter of information to clarify issues raised regarding the competitive solicitation. To the extent that changes to the competitive solicitation are required based on the questions received, the competitive solicitation has been modified as noted above in the competitive solicitation section of this addendum.

Questions and Answers

Question This appears to be a 1-year initial term. The invest on the Uniforms is not made back within the 1-year time frame. Is there an opportunity to increase the initial term to 3 years with a 1-year renewal?

Answer Yes, we will change the initial term to 3 years with 1- year renewal (life of the contract is not to exceed $50,000).

Question This ITQ will go through full legal review - would you rather we submit suggested legal changes with our response or send them to you ahead of time for review?

Answer Please send with the response.

Question Some of the requested garments are non-standard including specific colors and styles - are we able to change garments and colors to those that are standard?

Answer

We will define our Standard Colors to be:

• Navy, Work button down dress type shirts.

• Navy, Polo Type Shirts

• Navy, Work, and dress Type Pants

• Navy, shorts

We will remove any reference to the style “Cargo”.

Hillsborough County Public Schools Page 2 of 2 24161-ITQ-DST Transportation Uniform Rental and Mat Svc

Question

Under Specifications/Scope of Work section F, it indicates that measurements shall be completed, and service started within 15 days. It takes a minimum of 4-6 weeks for a uniform company to size and implement a new program. The sizing/measurements can likely be completed within that 15-business day timeline, but can you please revise the commencement of service to a minimum of 6 weeks from sizing being completed?

Answer

Yes, we will change as follow:

2. Measurements shall be completed within fifteen (15) days from notification of award. Services shall commence within eight weeks (8) from notification of award. Measuring shall include physical measurement taken by the Contractor and shall include trying on sample uniforms of the exact type and size of that being ordered.

Question Are you willing to update the initial term to 3 years with two (2) 1-year renewals options? If not, we will likely not be able to participate in the RFP as written, as there is not enough time to recoup our initial investment as previously stated in a question already submitted.

Answer Yes, we will change the initial term to 3 years with 1- year renewal (life of the contract is not to exceed $50,000).

This Addendum shall be construed and governed by the laws of the State of Florida.

Sincerely, Lillian Garcia, Sr. Procurement Officer

THE BIDDER/PROPOSER/RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM WITH YOUR

BID/PROPOSAL/REPLY ON THE FORM PROVIDED IN THE COMPETITIVE SOLICITATION.