Transportation Parts

Laramie County School District Number One is seeking bids for an annual transportation parts contract through Invitation for Bid (IFB) 24CB4004, targeting parts procurement for their fleet of approximately 130 vehicles including school buses, delivery vehicles, and service vehicles. The district is soliciting sealed written bids for new manufactured parts, which include filters, belts, alternators, hoses, lights, assemblies, lamps, and brakes, with the initial contract period spanning from August 1, 2023, to July 31, 2024. Bidders must have a current supplier application on file with the district's Purchasing office and submit their proposals by June 6, 2023, at 11:00 a.m. at the Business Services Department in Cheyenne, Wyoming. Key evaluation criteria include responsiveness, vendor responsibility, part quality, and ability to meet the district's diverse transportation equipment needs. The procurement allows for potential two-year contract extensions, with pricing to be FOB Cheyenne and the district reserving rights to add or remove items during the contract period.

The solicitation includes cooperative purchasing language, enabling other school districts, governmental agencies, and non-profit organizations to potentially utilize this contract, subject to established terms, conditions, and pricing. While specific set-aside designations are not explicitly detailed, the vendor application suggests preferences for resident (in-state/domestic) vendors with specific residency, ownership, and operational requirements. Vendors must demonstrate the ability to handle typical orders, comply with competitive bidding requirements, and maintain ethical business practices. The district reserves the right to charge back additional costs if specified parts are not supplied as offered and may remove vendors from the bid list if they fail to respond to three consecutive formal bid opportunities. Though a specific budget range is not provided, the comprehensive nature of the parts procurement and the potential for cooperative usage suggests a significant potential contract value for the successful vendor.