Santa Rosa County Administration Building Green Infrastructure
Closed State & local contract opportunity
- Solicitation number
- 26-010
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- Points of contact
-
- Rita Perez rita.perez@hayward-ca.gov (510) 583-4801
- Procurement Department procurement@santarosa.fl.gov (850) 983-1851
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Hayward and City of Beaverton are seeking transportation and utility billing services through separate procurement efforts in Alameda County, California. The City of Hayward's Request for Quotation (RFQ #26-010) specifically targets transportation and shipping services for construction materials, including hauling aggregate materials like AB Virgin Rock, Drain Rock, Rip Rap, Sand, Cutback, and Cold Patch to various city locations. Vendors must provide next-day and emergency same-day delivery services while complying with Department of Transportation regulations. The City of Beaverton is simultaneously seeking a consultant for processing, printing, inserting, and mailing utility billing statements for approximately 25,300 water, sewer, and stormwater customers. The billing services require electronic file receipt through secure file protocol, processing of PDF, .csv, .xlsx, and .txt formats, and comprehensive mailing services including formatting, printing, stuffing, sorting, and labeling. Evaluation criteria for the Beaverton contract include knowledge and experience (48%), project approach (20%), relevant experience (24%), and contract pricing (20%). The response deadline for both opportunities is October 17, 2025, with electronic submissions required through the OpenGov Procurement platform.
Both procurements emphasize business diversity and inclusion, with the City of Beaverton establishing an aspirational goal of 15% participation from firms certified by the State of Oregon's Certification Office for Business Inclusion and Diversity (COBID). The City of Hayward's evaluation will consider vendor availability (10 points), pricing (10 points), and fleet inventory capabilities (10 points). Bidders must provide comprehensive insurance documentation, including Commercial General Liability, Automobile Liability, Workers' Compensation, and Professional Liability. While specific contract values are not explicitly stated, the utility billing contract with Beaverton is structured for a five-year term from November 2025 to November 2030, with potential renewal options for up to five additional one-year terms. The transportation services contract will likely be awarded based on competitive pricing and service capabilities. Vendors must also complete various compliance documents, including Non-Nuclear Involvement Affirmations, Nondiscriminatory Employment Practices Certifications, and Non-Collusion Affidavits to be considered for contract award.
Opportunity text
4 versions
Update #4 · Latest ·
MEMORANDUM
TO: Company Addressed DATE: Monday, December 22, 2025 FROM: Santa Rosa County Procurement Office SUBJECT: 26-010 Santa Rosa County Administration Building Green Infrastructure
Notice is hereby given that the Santa Rosa County Board of County Commissioners will receive sealed bids for Santa Rosa County Administration Building Green Infrastructure.
A pre-bid will be held on January 12, 2026 at 10:00 a.m. at 6051 Old Bagdad Highway, Suite 301, Milton in the Engineering/Environmental Conference Room.
Specifications may be secured through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl. Questions concerning this request should be submitted through the procurement portal by 12:00 pm on Friday, February 13, 2026.
Please submit all proposals through the procurement portal at https://procurement.opengov.com/portal/santarosafl by 10:00 am on Friday, February 20, 2026, at which time will be publicly opened.
Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.
The Board of County Commissioners reserves the right to waive irregularities in bids, to reject any or all bids for sound documented reasons, and to award the bid that it determines to be in the best interest of Santa Rosa County.
By order of the Board of County Commissioners of Santa Rosa County, Florida.
Update #3 ·
MEMORANDUM
TO: Company Addressed DATE: Monday, December 22, 2025 FROM: Santa Rosa County Procurement Office SUBJECT: 26-010 Santa Rosa County Administration Building Green Infrastructure
Notice is hereby given that the Santa Rosa County Board of County Commissioners will receive sealed bids for Santa Rosa County Administration Building Green Infrastructure.
A pre-bid will be held on January 12, 2026 at 10:00 a.m. at 6051 Old Bagdad Highway, Suite 301, Milton in the Engineering/Environmental Conference Room.
Specifications may be secured through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl. Questions concerning this request should be submitted through the procurement portal by 12:00 pm on Monday, January 26, 2026.
Please submit all proposals through the procurement portal at https://procurement.opengov.com/portal/santarosafl by 10:00 am on Monday, February 2, 2026, at which time will be publicly opened.
Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.
The Board of County Commissioners reserves the right to waive irregularities in bids, to reject any or all bids for sound documented reasons, and to award the bid that it determines to be in the best interest of Santa Rosa County.
By order of the Board of County Commissioners of Santa Rosa County, Florida.
Update #2 ·
The City of Hayward is seeking an experienced and qualified contractor who is specially trained, experienced, and competent to perform n/a services in accordance with the terms, conditions, and specifications contained in this Request for Quote (RFQ).
The City of Hayward is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.
https://procurement.opengov.com/portal/hayward-ca
Update #1 ·
The City of Beaverton ("City") bills approximately 25,300 water, sewer and stormwater customers on a monthly basis. In addition to regular monthly bills for service, the City also sends out five types of past due statements throughout the month. The five types of past due statements are: past due water, past due sewer, shut offs, final reminders for closed accounts, past due owner letter (sent to the owner if the customer is a tenant). The City generates about 23 files monthly between billing and past due statements.
The City is seeking proposals from qualified consultants (vendors) for the processing, printing, inserting, and mailing of water, sewer, stormwater billing and past due statements. Our current billing software uses PDF as the file format for billing and past due statements. The consultant should be able to receive file data through electronic secure file protocol (sftp) in the format of PDF, .csv, .xlsx, .txt, and adapt to new technologies and formats as they emerge. The consultant will provide formatting, processing, printing in color, stuffing, sorting, labeling, and mailing for the previously mentioned correspondences. They should confirm receipt of file data; process and mail within 24 hours of receipt of files; reconcile the number of bills processed, the number of bills mailed by postal category/rate, and date mailed. Billing and past due statements should be mailed out in a double window security envelope #10 and include a return security envelope #9 along with any inserts when needed. Billing and past due statements should include the City of Beaverton logo with our return address. In addition, the consultant should accept preprinted inserts; accept electronic inserts that the consultant will print in black and white or in color; and send proofs when there are changes to the format and layout of billing and past due statements.
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