Transporation Parts

Laramie County School District Number One is soliciting bids for an annual transportation parts contract (Invitation for Bid No. 26CB4005) to procure approximately 200 distinct bus and vehicle components. The procurement covers a comprehensive range of parts including filters, belts, lamps, brakes, windows, pumps, wipers, lights, mirrors, horns, and electrical components for a fleet consisting of Blue Bird, Thomas, and IC buses. The contract will run from August 1, 2025, to July 31, 2026, with potential renewal options for two additional one-year periods, subject to mutual agreement and not exceeding a 5% price increase annually. Bids are due on June 19, 2025, at 11:00 a.m. at the district's purchasing department located at 2810 House Avenue in Cheyenne, Wyoming. Evaluation criteria will focus on responsiveness, product compatibility, pricing, and adherence to specifications, with the district reserving the right to add or remove items during the contract term and not necessarily accepting the lowest bid.

The procurement allows for cooperative purchasing, enabling other school districts, governmental agencies, and non-profit organizations to utilize the contract under the same terms and conditions. Vendors must comply with Wyoming Preference Statutes, which provide a 5% preference for in-state commodities, and must register on the Rocky Mountain E-Purchasing System. Bidders are required to provide detailed product information, maintain necessary insurance coverage, and demonstrate the ability to provide parts with FOB Cheyenne pricing and no service charges or minimum order quantities. While no specific budget range is explicitly stated, the contract is designed to minimize vehicle downtime by maintaining low inventory and ensuring quick parts availability. Eligible vendors must complete a comprehensive vendor application, attach a W-9 form and Certificate of Insurance, and meet the district's strict vendor eligibility criteria, which emphasize fair competition, ethical behavior, and transparent vendor selection.