Translators - PBS Relocation

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of Kentucky Educational Television (KET), issued a Request for Bid (RFB) on August 1, 2019, for translator equipment required for a PBS relocation project in Elliott County. The procurement seeks two line items: one GatesAir 50-Watt Translator Package and two GatesAir 150-Watt Translator Packages, with each package consisting of a transmitter, mask filter system, surge suppressor, and off-air receiver. All equipment must be delivered to 600 Cooper Drive, Lexington, Kentucky 40502 on or before October 1, 2019. Vendors must bid on all line items as a group; failure to do so will result in a non-responsive bid designation. The solicitation evaluation will be conducted using a best value ranking approach with measurable criteria: Price (90 points), Delivery (10 points), and Warranty (10 points) for a maximum of 110 points. The lowest-priced bidder receives maximum price points, with subsequent bidders scored proportionally, while delivery points are awarded only to vendors delivering sooner than October 1, 2019, with a one percent per day penalty for late delivery, and warranty points are based on the longest warranty period offered. Written vendor questions were due by August 7, 2019, at 12:00 p.m. ET, and sealed bid submissions were due on August 15, 2019, at 1:30 p.m. ET at the Office of Procurement Services in Frankfort, Kentucky; online bidding is prohibited, and all bids must be submitted in person. Pricing must be submitted as F.O.B. Destination Freight Prepaid and Allowed and must remain valid for a minimum of sixty calendar days after the bid due date.

Kentucky resident bidders are eligible for reciprocal preference, and qualified bidders including Kentucky Correctional Industries and certain nonprofit organizations meeting the criteria outlined in 200 KAR 5:410(3)—such as nonprofit corporations or qualified nonprofit agencies for individuals with severe disabilities that employ such individuals for at least seventy-five percent of direct labor hours—receive applicable preference points. All bidders must comply with Kentucky campaign finance laws (KRS 45A.110 and 45A.115), disclosure requirements under KRS 45A.485, sales and use tax registration requirements under KRS Chapter 139, state tax payment obligations, and trade restrictions outlined in Executive Order No. 2018-905, as documented through required annual affidavits executed and notarized by a duly authorized representative. KET specifically requires GatesAir brand equipment, though alternate brands may be proposed if they are compatible with GatesAir equipment and include sufficient descriptive literature for verification of equality; failure to provide adequate documentation may result in a non-responsive bid designation. The solicitation contained no addenda as of the document date, and the contract will be awarded as a group with all line items required for completion. No specific award value or budget range is disclosed in the solicitation documents; pricing will be determined through competitive sealed bidding based on vendor submissions. The contact for additional information regarding this opportunity is Evelyn Osborne at 502-564-0552.