Translation Services

Laramie County School District Number One is seeking a translation services provider for its special education department through a Request for Proposal (RFP) released on August 18, 2025. The district requires comprehensive translation services for critical special education documents including IEP forms, eligibility forms, and prior written notices, with a strong preference for Spanish language translations. Proposals are due on September 23, 2025, at 2:00 p.m., with the contract period spanning from Board approval through July 31, 2026, and potential renewal options for two additional one-year periods. The selected vendor must provide both virtual and in-person translation services for the district's extensive system serving 13,300 students across 42 school and department complexes covering 1,592 square miles. Evaluation criteria will focus on pricing structured on a per-student/per-hour basis, with vendors required to demonstrate state licensure or certification for translators. The district places significant emphasis on data security, mandating that providers implement robust cybersecurity frameworks and maintain comprehensive insurance coverage, including specific cyber and data information security protections.

The RFP indicates a preference for Wyoming resident bidders, with statutory provisions offering a 5% preference for commodities. While no specific set-aside designations are explicitly mentioned, vendors must complete a comprehensive Vendor/Supplier Application and register on the Rocky Mountain E-Purchasing System. Potential respondents will need to provide documentation including a W-9, Certificate of Insurance, and comply with Wyoming State Statutes regarding vendor registration and tax regulations. The district follows the National Institute of Governmental Purchasing Code of Ethics, which strictly prohibits employees from accepting vendor gifts and emphasizes professional integrity in procurement processes. Although specific budget ranges are not detailed, the procurement will cover translation services for the entire school district, suggesting a potentially significant contract value. Vendors must be prepared to handle translations across multiple languages, with Spanish being the primary focus, and demonstrate capabilities to support the district's special education communication needs effectively.