26RP2008.pdf

This document is a Request for Proposal (RFP) from Laramie County School District Number One in Cheyenne, Wyoming, for Translation Services for Special Education. The RFP seeks to contract with a responsive and responsible individual or company to provide document and live meeting translation services, specifically for translating IEP-related forms, eligibility forms, prior written notices, and other common special education documents. The contract period will commence immediately after Board approval and end on July 31, 2026, with options for renewal for up to two additional one-year periods. Proposals are due on September 23, 2025, at 2:00 p.m., and the district will accept proposals for translations into Wyoming-specific languages, with Spanish translation being preferred.

The district operates a K-12 school system with 13,300 students and 2,800 employees across 42 school and department complexes covering 1,592 square miles. Pricing for translation services will be evaluated on a per-student/per-hour basis, with the district reserving the right to negotiate final billing methods. All prices shall be FOB, Cheyenne, and travel costs will be paid according to current IRS guidelines. The district emphasizes data security, requiring providers to implement cybersecurity frameworks and maintain comprehensive insurance coverage, including cyber/data information security coverage. The RFP includes provisions for virtual and in-person translation services, with state license or certification preferred for translators.