Transformers: Conventional Pole Mount and Single Phase Pad Mount

Gainesville Regional Utilities (GRU) is soliciting bids for conventional pole-mount and single-phase pad-mount transformers on an as-needed basis to support its Electric Distribution System, with proposals due October 13, 2026 at 2:00 p.m. via the GRU e-Procurement Portal under ITB-E 2026-117. All bids must specify a single manufacturer for all line items, and GRU reserves the right to award to multiple bidders.

The scope comprises eleven line items: six conventional pole-mounted transformers (10 KVA to 100 KVA, estimated annual usage 4–125 units) and five single-phase pad-mounted transformers (25 KVA to 167 KVA, estimated annual usage 14–304 units). All transformers must be mineral oil and comply with specified voltage ratings (12470Y/7200 primary). Respondents must submit unit pricing for each line item along with guaranteed no-load losses, load losses, and total loss percentages. GRU will measure actual losses upon receipt and enforce tolerances of no more than 10 percent for no-load losses and 6 percent for total losses on individual units. Materials are to be delivered F.O.B. Destination with freight included, and certified test reports must accompany each shipment. Approved manufacturers are identified in the technical specifications documents.

The contract term commences October 1, 2026 and terminates September 30, 2029, with options to renew for two additional one-year periods and a six-month extension to allow for completion of a new solicitation. Price adjustments may be requested at least 60 days prior to each contract anniversary date, limited to the lesser of 5 percent or the change in Producer Price Index and Consumer Price Index for the relevant products during the preceding twelve calendar months.

The question submission deadline was September 25, 2026 at 4:00 p.m. An evaluation meeting is scheduled for October 27, 2026 at 1:00 p.m., with contractor selection targeted for October 30, 2026. Respondents must submit required certifications, technical responses addressing approach, lead time management, price adjustment methodology, warranty coverage, company qualifications, and references from similar utility contracts.