Transcription Service DWD Review BoardBid Documents
Closed State & local contract opportunity Posted
- Solicitation number
- 0000085773
- State
- Indiana
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Lataisha Dickerson lcdickerson@dwd.in.gov (317) 232-7211
Updated .
About this opportunity
The Indiana Department of Workforce Development (DWD) Review Board is seeking a contractor to provide professional transcription services for appeals filed to the Indiana Court of Appeals. This Request for Quotation (RFQ) requires a qualified vendor to transcribe administrative hearings that occur telephonically or in-person, with the contractor expected to listen to and accurately transcribe hearing recordings. The department anticipates 1-2 hearings monthly, with each hearing typically lasting between 60-120 minutes, averaging around 75 minutes. Contractors must be thoroughly familiar with the Indiana Rules of Appellate Procedure and have demonstrated experience transcribing administrative hearings. Key deliverables include completing transcripts within 21 days of referral, conforming to appellate procedure rules, and producing transcripts in the most cost-effective manner. The solicitation's key dates include a question submission deadline of October 31, 2025, with final bid submissions due by 10:30 AM EST on December 5, 2025. The anticipated contract period will run from March 1, 2026, to February 28, 2030, with potential for renewal.
The procurement opportunity includes specific set-aside considerations for Minority & Women's Business Enterprises (MBE/WBE) and Indiana Veteran Owned Small Business Enterprises (IVOSB). Bidders are required to register with the Indiana Secretary of State and Indiana Comptroller, and must complete various commitment forms demonstrating participation from these designated business categories. While specific contract value details are not explicitly stated, the contract award will partially be based on MBE/WBE and IVOSB participation levels. Bidders must also meet comprehensive insurance requirements and comply with state ethical standards and regulatory guidelines. Interested vendors must submit their bid package via email to Lataisha Dickerson at LCDickerson@dwd.IN.gov or by fax to 317-234-6710. The solicitation emphasizes that this bid is not eligible for electronic submission through the Supplier Portal, and a complete bid package must be submitted by the specified due date and time to be considered.
Opportunity text
Sourcing event 00510-0000085773 is for the Department of Workforce Development Review Board seeking a Contractor to provide transcription services in accordance with all appeals filed from the Review Board to the Indiana Court of Appeals. The Contractor, shall, upon referral, listen to the hearing which took place telephonically or in person in front of an Administrative Law Judge employed by the Department. The Contractor should be familiar with the Indiana Rules of Appellate Procedure and should have experience with transcription of administrative hearings in accordance with such rules. The Contractor, however, shall not be responsible for producing the caption, table of contents or exhibit volumes.The Contractor shall endeavor to complete the transcript within twenty-one (21) days after referral. The Department anticipates an average of 1-2 hearings a month in need of transcription. Such hearings typically run anywhere from 60-120 minutes, with an average of around 75 minutes. The transcript shall conform in all respects to the Indiana Rules of Appellate Procedure and shall be completed in the most cost-effective manner for the Department.Questions can be emailed to Lataisha Dickerson at LCDickerson@dwd.IN.gov. Completed bids must be emailed to Lataisha Dickerson at LCDickerson@dwd.IN.gov or faxed to 317-234-6710, Attn: Lataisha Dickerson.A completed bid package MUST be submitted by the due date/time. The bid package is available for download through the Bid Documents link in the Event Name column. This bid is not eligible for electronic bid through the Supplier Portal.
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