Trailer; Semi-Van Drop Frame Type, 40 Foot

The Michigan Department of Transportation (MDOT), Transportation Systems Management and Operations, Fleet Division, issued Request for Proposal (RFP) No. 240000002770 on July 29, 2024, for the one-time purchase of one 40-foot tandem axle, fifth-wheel type semi-van drop frame trailer with a 20-ton capacity. The trailer must be new, of the latest current production model, and constructed in compliance with American National Standards Institute (ANSI) standards, Federal Motor Vehicle Safety Standards 108 (FMVSS), and federal and state Occupational Safety and Health Administration requirements. Key specifications include tandem air ride suspension with 22,500 lbs. capacity per axle, 12.25x7.5 full air/spring ABS brakes, 1-5/16-inch oak hardwood flooring with 1/4-inch aluminum safety tread plate, aluminum side panels and roof with 1-1/2-inch insulation, DOT-approved LED lighting, heavy-duty rollup rear doors with 86-inch minimum clear opening, and barn-style side doors on both upper levels, with orange paint per MDOT color sample specification and black wheels, frame, and bumper. Bidder questions are due by August 12, 2024 at 3:00 p.m. Eastern Time, with responses anticipated on August 13, 2024; proposals must be submitted by August 21, 2024 at 3:00 p.m. Eastern Time to the MDOT Lansing Garage at 2522 West Main Street, Lansing, Michigan 48917, with delivery occurring between 8:00 a.m. and 3:00 p.m. Monday through Thursday following 48 hours' notice, and an anticipated contract begin date of September 3, 2024. Evaluation criteria are based on PASS/FAIL standards including manufacturer or authorized dealer status, completed Confidential Treatment Form, acceptable vendor questionnaire responses, acceptance of standard contract terms, complete Schedule A responses, complete Schedule B pricing, acceptable product specifications, and supporting product literature demonstrating compliance with specifications.

The RFP documentation does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors; however, the contractor must be either the manufacturer or a certified authorized dealer of the offered trailer, with dealers required to provide a manufacturer's authorization letter with their bid response. Pricing must be firm and submitted on Schedule B with all costs including shipping, delivery fees, and equipment fully included in a single F.O.B. Destination quoted price; contracts equal to or greater than $250,000 require approval by the State Administrative Board. Payment terms are Net 45 days from the later of invoice receipt or final acceptance of deliverables, with payment made exclusively through Electronic Funds Transfer (EFT). The contractor must provide two sets of manuals at delivery at no cost to MDOT, maintain a one-year warranty or the manufacturer's warranty whichever is greater, and provide 24-hour technical support with issue resolution within 30 minutes and on-site service scheduled within 24 hours if issues cannot be resolved remotely. No specific budget range or estimated award value is disclosed in the RFP documentation.