Trailer Mounted Walk In Cooler RFP

Midland Public Schools in Midland, Michigan is issuing a Request for Proposal (RFP) for the procurement of a new 2025-26 Polar King Mobile PKM Avalanche 6'x 16 mobile refrigerator/freezer trailer. The trailer must feature a 564 cubic-foot interior capacity with a temperature range of 0 to 50 degrees Fahrenheit, dual torsion axles rated at 7,000 pounds each, a 14,000-pound GVWR, hydraulic jack, drop deck for ground-level loading, NSF certification, fiberglass construction with antimicrobial gel coating, LED lighting, E-track installation, and a GVWR Arktik 2000US refrigeration unit equipped with a dual or quad fuel generator and GPS tracking system (RECOVR). The deliverable includes delivery to the district facility at 600 East Carpenter Street in Midland, Michigan. Bidders must have a minimum of five years of experience in trailer-mounted walk-in cooler sales and must submit hard copy bids in duplicate with one retained copy for their records. All bids must include signed certifications for the Iran Economic Sanctions Act, Familial Relationship Disclosure, and Compliance with School Safety Initiative Legislation. The bid submission deadline is 2:00 p.m. local time on March 16, 2026, at which point bids will be publicly opened and read aloud. All bids shall remain firm for ninety days from the bid opening date. Payment will be issued upon delivery and inspection or within fourteen days of delivery, contingent on Midland Public Schools Board of Education approval and purchase order issuance.

The RFP does not specify set-aside designations or restrictions on organization types eligible to respond, nor does it identify any incumbent vendors or existing infrastructure requirements for integration. No budget range or award value is provided in the procurement documentation. Vendors are responsible for equipment insurance until the district takes possession. The school district reserves the right to accept or reject any or all bids, waive informalities, or award to other than the low bidder when deemed in the district's best interest.