Trailer Mounted Cooler RFP.pdf

MIDLAND PUBLIC SCHOOLS REQUEST FOR PROPOSAL FOR

A “New 2025-26 Polar King Mobile PKM Avalanche 6’x 16′

Mobile Refrigerator/Freezer”

SPECIFICATIONS:

6′ Wide 16′ Long 6′ 6″ Interior Height 2- 7000 lb Torsion Axles with EZ Lube Hubs Electric Brakes 14000 lb GVWR 2 5/16″ Coupler Hydraulic Jack Drop Deck (Ground Level Loading System) HD Reinforced Tread Plate Fenders 54″ Reinforced Door 4″ Thick (R-28) Roof and Walls 564 Cubic Feet Interior Volume GOVI Arktik 2000US Refrigeration Unit (Super Quiet) 0 to 50 Degree Temperature Range 1 Piece Seamless Fiberglass Construction Interior Antimicrobial Gel Coating Trailer is NSF Certified Side Door with Step E-Track Installed LED Strip Lights Reinforced Ceiling Custom Cart Floor ST235/80R16 10-Ply Radial Tires Matching Spare Tire Bumper Guards 12V LED Loading Light 110V Charger 4 Amp Trickle Charger

Wireless Remote Back-Up Lights All LED Lights 9000 Running Watts 11,500 Peak (District Approved) Dual Fuel LP and Gas or Quad Fuel Generator Mounted on Front Plate RECOVR 3 Years GPS Tracking System

• Temperature Range: 0°F to 50°F

• Dimensions: 6′ x 16

• GVWR: 14,000

• Trailer Weight: 3,200

• Capacity: 9,720

• Features: E-Track Installed

Note: All equipment must be new 2025 or 2026 model

Vendors Qualifications

Vendor must have 5 years of experience in the sales of trailer mounted walk-in coolers.

Bid Information

Bids will be accepted until 2:00 P.M. local time on March 16, 2026, at which time bids will be opened and read aloud for presentation to the Board of Education at their next regularly scheduled meeting. No oral, telephonic or facsimile proposals will be considered. No proposals will be considered after the time of closing of bids.

Owners Rights

The Board of Education reserves the right to accept or reject any or all item(s) in the bid; to accept or reject any or all bid(s); to waive any informalities therein; or for any reason, to award the contract to other than the low bidder. If a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.

All bids shall be firm for ninety days (90) from the date of the bid opening. All bids must include a signed “Iran Economic Sanctions Act Certification” a “Familial Relationship Disclosure” form and “Compliance with School Safety Initiative Legislation” (enclosed with documents).

All bids must be submitted on the attached bid form and signed by the bidder. Two (2) copies of the bid form should be addressed to the attention of:

Michael Moeggenberg Midland Public Schools

600 East Carpenter Street Midland, Michigan 48640-5417

“Trailer Mounted Walk In Cooler”

One (1) copy of the bid form should be retained for your files. Questions should be referred to Michael Moeggenberg, Director of Facilities and Operations 989-923-5035 moeggenbergmj@midlandps.org

Delivery

Contractor should include delivery timeline on bid form. Vendor will be responsible for insurance of equipment up to the time of district signing off and taking possession of equipment. Delivery to Midland Public Schools 600 E. Carpenter St Midland Mi, 48640

Payment

After Midland Public Schools Board of Education approval, the district will issue a purchase order to the successful vendor. Midland Public Schools will issue a check on delivery and inspection of the vehicle if requested by the vendor, or within 14 days of delivery if not requested. Please indicate any changes to this payment requirement on the bid form. Invoice should be submitted to delivery address.

mailto:moeggenbergmj@midlandps.org

Instruction to Bidders

1. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachment, and comply with all requirements specified within.

2. Bids received after the scheduled opening time will not be accepted.

3. The only bids accepted will be hard copy paper bids.

4. No bid may be withdrawn, changed, or modified in any way for a period of ninety (90) calendar days from date of did opening.

5. Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after it has been opened.

6. Bids received prior to time of opening will be kept securely unopened. No responsibility will be attached to school district employee who prematurely opens an incorrectly addressed bid proposal.

7. If either a unit price or extended price is obviously in error or the other is obviously correct, the incorrect price will be disregarded.

8. Midland Public Schools is exempt from state and federal taxes.

9. All bids are subject to acceptance by Midland Public Schools Board of Education which reserves the right to accept or reject any or all bids, to split awards by items, to waive irregularities or defects, and accept other than the low bid when deemed to be in the best interest of Midland Public Schools.

10. The laws of the State of Michigan shall govern rights, obligations, and remedies of the Parties under this bid and any agreement reached through this process.

11. All information included in a bid response is subject to the Freedom of Information Act and may be disclosed in its entirety after the formal, public bid opening has been completed.

12. By submission of the proposal, the bidder certifies that the pricing structure offered has been arrived at independently without consultation, communication, or agreement of such prices for the purpose of restricting competition with any other bidder or competitor.

13. The bidder agrees to hold and save Midland Public Schools, its officers, agents, and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, actin, cost or judgment for patent, copyright or trademark infringement arising out of the purchase or use of equipment, materials, supplies, or services covered by this bid document.

Bid Form

Trailer/Walk-In Cooler Price ___________________________

Delivery Charges ___________________________

Total Pricing ___________________________

Please describe any changes to include additions and subtractions from bid specifications

Company_________________________________

Title_____________________________________

Phone________________________________

Email_________________________________

My signature certifies that the proposal as submitted complies with all Terms and Conditions as set forth in this RFP.

Signature__________________________________

Iran Economic Sanctions Act Certification

I am the ____________ (insert title) of _________________________ (insert bidder company name), or I am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the equipment sale to Midland Public Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

Signature _____________________

Affidavit of Bidder-Compliance with School Safety Initiative Legislation

The undersigned, the owner or authorized officer of _____________________________(the “Bidder”), certifies to Midland Public Schools (the “School District”), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any “listed offenses”.1

The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g. In this regard, Bidder agrees, without limitation, to report within 3 business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediately report to the School District if that person is subsequently convicted, plead guilty or plead no contest to that crime.

BIDDER: ___________________________

By: __________________________

Its: __________________________

Affidavit of Bidder –Familial Relationships Form

Affidavit of Bidder-Compliance with School Safety Initiative Legislation

The undersigned, the owner or authorized officer of _____________________________(the “Bidder”), certifies to Midland Public Schools (the “School District”), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any “listed offenses”.1

The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g. In this regard, Bidder agrees, without limitation, to report within 3 business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediately report to the School District if that person is subsequently convicted, plead guilty or plead no contest to that crime.

BIDDER: ___________________________

By: ___________________________

Its: ___________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2026, by

, Notary Public ______________ County, Michigan My Commission Expires:___________ Acting in the County of :___________

Example of Equipment

MIDLAND PUBLIC SCHOOLS REQUEST FOR PROPOSAL FOR A “New 2025-26 Polar King Mobile PKM Avalanche 6’x 16′ Mobile Refrigerator/Freezer”