Trailer Mounted Hydro Seeder

The Michigan Department of Transportation (MDOT), specifically the Office of Operations Administrative Services' Fleet Division, is seeking to procure one trailer-mounted hydro seeder for construction, maintenance, and emergency response purposes in Ingham County. The Request for Quote (RFQ) number 180000000740 was issued on July 2, 2018, with proposals due by July 17, 2018, at 3:00 p.m. EST, and an anticipated contract start date of July 31, 2018. The hydro seeder must be the latest model in current production, comparable to a Finn T90T model, with a 940-gallon tank, Tier IV Final compliant diesel engine, and specific technical requirements including safety features, pump capabilities, and discharge performance. Bidders will be evaluated on technical factors totaling 100 points, with 30 points for equipment specifications, 25 points each for training and general experience, 15 points for statement of work, and 5 points for state experience. To be considered, proposals must receive at least 80 technical points, and bidders must be certified authorized distributors or manufacturers. The contract requires the contractor to provide 4 hours of operator and mechanics training for 6-8 MDOT employees and deliver two sets of operating and maintenance manuals.

The procurement offers a qualified disabled veteran (QDV) preference in accordance with MCL 18.1261(8), potentially providing opportunities for veteran-owned businesses. Contractors must be prepared to meet stringent insurance requirements, including Commercial General Liability ($1M per occurrence), Umbrella Liability ($5M), Automobile Liability ($1M), and Workers' Compensation insurance. The contract includes a three-year warranty or manufacturer's warranty, whichever is greater, and requires delivery within 120 days after receipt of order to the MDOT Mt. Pleasant Maintenance Garage. Pricing must be inclusive of all costs, including setup charges, fees, training, shipping, and handling, with payment to be made exclusively through Electronic Funds Transfer (EFT). Liquidated damages of 2/10th of 1% per day up to 30 days may be assessed for late delivery. While a specific budget range is not explicitly stated, the comprehensive technical specifications and training requirements suggest a substantial investment in a specialized piece of equipment for road and facility maintenance.