(180000000740) Hydro Seeder Schedule A.docx

Bidder must enter company name here. MDOT Spec. No. C59-0501.18 June 2018 Trailer Mounted Hydro Seeder

SCHEDULE A

Bid Number: 180000000740

STATE OF MICHIGAN

Trailer Mounted Hydro Seeder

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

The Michigan Department of Transportation, Office of Operations Administrative Services, Fleet Division is requesting one (1) Trailer Mounted Hydro Seeder for construction, scheduled maintenance and response to emergency situations on roads, bridges and facilities.

The Contractor is to provide a Trailer Mounted Hydro Seeder, as listed within the attached specifications.

Attachment A, Specification # C59-0501.18

The Contractor is to submit manufacturer's product literature for the make and model offered with the bid.

The literature is to show supporting data for the performance and design specifications described within Attachment A, Specification # C59-0501.18 Bidder Response

If the listed specifications and requirements, within Attachment A are not available from the manufacturer, the Contractor will be expected to identify the appropriate substitution within their bid proposal.

An alternate/deviated bid must clearly describe all variances from the specifications and the proposal must include descriptive literature that contains complete specifications.

Bidder Response

1.Specifications

Make Model

Bidder will complete the attached specification sheet – Attachment A, Specification # C59-0501.18

Listed brands is for identification purposes only and do not limit the Contractor to such brands.

Bidder response:

Is Attachment A completed and attached in SIGMA?

Contractor must respond to the following areas with either agreed or indicate an exception OR provide detail as requested Sections 1.2 through Sections 11

1.2 Quantity

1.3 Manuals

The Contractor will provide two (2) sets of the following manuals for the Trailer Mounted Hydro Seeder, at time of delivery.

1. Operating

2. Parts and maintenance/service

Manuals can be provided in CD, flash drive or paper format.

Bidder Response

Failure to deliver manuals at time of delivery may be cause for payment to be delayed.

1.4 Warranties

The Contractor is to provide a three-year warranty covering all components listed within this ITB, or manufacturer`s warranty whichever is greater.

This warranty shall start on the in-service date, which is when MDOT first begins to use the unit.

Bidder Response:

The Contractor will explain its warranty period for all the components as specified within this ITB, to include:

Reporting warranty issues and how it will handle material replacements.

Bidder Response

1.5 Recall Requirements and Procedures

The Contractor will describe any recall procedures

1.6 Quality Assurance Program

The Contractor will explain your Quality Assurance Program(s).

1.7 Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

2. Service Levels

2.1 Delivery

Delivery shall be 120 days ARO

Contractor to contact Scott Poyer, MDOT Fleet Specialist 48 hours prior to delivery.

Delivery will be shipped to:

MDOT Mt Pleasant Maintenance Garage 1212 Corporate Dr.

Mt Pleasant, MI 48858 Attention: Jeff Loper Bidder Response:

2.2 Technical Support and Repairs

Contractor to define process for repairs under warranty and non-warranty items.

Bidder response:

Warranty items:

Non Warranty items:

Location for repairs:

2.3 Training

For a group of 6-8 MDOT employees, the Contractor will provide, at a minimum, 4 hours of operator and mechanics training, Training is to include, but not limited to the following:

Scheduling of training will occur at a time and location determined by MDOT after unit has been accepted and is ready to be placed into service.

MDOT will contact the Contractor to schedule training.

Bidder Response:

Contractor is to demonstrate providing previous training on the make and model of Trailer Mounted Hydro Seeder, submitted with bid response.

Contractor to respond with statement or attach copies of previous training material.

$0.00

3. Staffing

3.1 Disclosure of Subcontractors

If the Contractor will use a supplier or sub-contractor to purchase the requested material, the Contractor must disclose and provide the following:

The legal business name; address and telephone number of the sub-contractor or supplier

A description of subcontractor’s or supplier’s organization

The relationship of the subcontractor or supplier to the Contractor

Whether the Contractor has a previous working experience with the subcontractor or supplier. If yes, provide the details of that previous relationship

A complete description of the Contract Activities that will be performed or provided by the sub-contractor or supplier.

The subcontractor or supplier will attach a statement addressed to the Contractor verifying that the warranty will be transferable to MDOT; this statement is to include signatures from the supplier or subcontractor AND the manufacturer.

Of the total bid, the price of the subcontractor’s work.

3.2 Security

The Contractor is to explain any security measures in place to ensure the security of State facilities.

The contract activities require interaction with State personnel at State facilities and/or designated State trunk lines or highways.

Upon request by the State, the Contractor shall provide the results of all security background checks of employees.

The State may decide to also perform a security background check. If so, the Contractor will be required to provide to the State a list of all delivery people that will service State of Michigan facilities, including name, date of birth and social security number.

Bidder Response:

4. Pricing

4.1 Price Term

This is a one-time purchase

Price proposals must include all costs, including but not limited to, any one-time or set-up charges, fees, training and potential costs that Contractor may charge the State (e.g., shipping and handling, per piece pricing, and palletizing).

Contractor to complete and submit pricing on Schedule B

5. Project Management

5.1 Meetings

A. PRE-AWARD MEETING

After the bidder is “Recommendation for Award”, the successful bidder may be required to provide a demonstration, at a location within the State of Michigan, within ten (10) days of such request by the State

(i) The purpose of this meeting will be for the recommended bidder to demonstrate proposed equipment features, attachments and accessories as called for within Schedule A and Attachment A, Specification # C59-0501.18.

(ii) MDOT reserves the right to withdraw the posted award recommendation if the bidder does not have sufficient personnel and the specified equipment to perform the requirements of the contact activities.

Bidder Response:

B.

Kick-Off Meeting

Within thirty (30) days of the purchase order date, MDOT may request a pre-construction meeting with the Contractor. Meeting is generally a phone conference.

Areas to be discussed will include:

1. Review terms and requirements of the order.

2. Contractor to provide estimated progress schedule and completion date.

Bidder Response:

6. Ordering

6.1 Authorizing Document

The appropriate authorizing document for the Contract will be a purchase order.

7.Delivery

7.1Delivery Programs

The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third party carrier) it intends on utilizing in delivery of the Contract Activities.

8.Acceptance

8.1 Acceptance and Inspection

The following criteria will be used to determine final acceptance of the Contract Actives.

1. The Trailer Mounted Hydro Seeder shall be fully assembled and completely equipped with all features necessary for its operation as listed within Attachment A, Specification # C59-0501.18

2. Manuals as specified within section 1.3

8.2 Final Acceptance

As stated within attached Standard Contract Term, Section 16, Acceptance.

9. Invoice and Payment

9.1 Invoice Requirements

All invoices submited to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description

Contractor will send invoice to:

Fleet Administration Michigan Department of Transportation 2522 West Main St.

Lansing, MI 48917 Attention: Scott Poyer

9.2 Payment Methods

The State will make payment for Contract Activities as stated within the attached Standard Contract Terms, Section 20, Terms of Payment

The State will only disburse payments under this Contract through Electronic Funds Transfer (EFT). Contractor must register with the State at http://www.michigan.gov/cpexpress to receive electronic fund transfer payments. If Contractor does not register, the State is not liable for failure to provide payment.

10. Additional Requirements

10.1 Environmental and Energy Efficient Products

10.2 Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

Bidder Response

10.3 Mercury Content

10.4 Brominated Flame Retardants

11. Liquidated Damages

The delivery of vehicles/units must be consistent with the scheduling as established within the Purchase Order.

If any vehicles/units are not delivered within the delivery schedule specified, the delay will interfere with the proper implementation of the fleet management programs utilizing these vehicles/units, to the loss and damage of the State of Michigan.

Late or improper completion of the deliverables would be impracticable and extremely difficult to fix the actual damage sustained in the event of any such delays.

If there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of 2/10th of 1% per day up to 30 days, if Contractor fails to remedy the late or improper completion of the Work, the State may deduct liquidated damages from the final payment.

Bidder Response:

Version 1 Revised Date: 7/28/2017