Trailer for Prophetstown SP 152706Bid Documents

The Indiana Department of Natural Resources (DNR) is seeking a quotation for a heavy-duty trailer for Prophetstown State Park through a solicitation issued on September 8, 2025, with responses due by October 10, 2025, at 11:00 AM EDT. The specific procurement is for an 8.5 feet x 20 feet + 5 feet trailer with a Gross Vehicle Weight Rating (GVWR) of at least 25,900 lbs and a payload capacity of at least 20,060 pounds. The trailer must be capable of hauling equipment within and off the property for various purposes including property maintenance, assisting other properties, fire operations, and general equipment transportation needs. Detailed specifications include requirements for main frame construction (W12 x 14#/ft), I-beam side rails, cross members, beaver tail design, coupler type, jacks, axles, suspension, tires, decking, and lighting. All potential bidders must submit questions via email to asimonton@dnr.in.gov by October 2, 2025, and quoted prices must remain valid for thirty calendar days after the response due date. The solicitation requires a 3-year warranty and specifies additional features such as LED lights, 7-way RV-style plug, powder-coated black finish, full-width ramps, and a spare tire carrier.

The procurement includes several preference considerations and set-aside designations, specifically targeting minority and women-owned businesses. There are established participation goals of 8% for minority-owned businesses and 11% for women-owned businesses (MWBE). The solicitation also includes a U.S. Manufactured Product Preference, which may provide additional evaluation advantages to domestic manufacturers. All additional fees, including shipping, must be incorporated into the unit cost, and vendors must comply with Indiana State procurement regulations. While no specific budget range is explicitly stated, the detailed specifications suggest a high-end, specialized trailer procurement. Potential bidders must demonstrate compliance with the comprehensive technical specifications, warranty requirements, and preference program guidelines. The trailer will serve critical operational needs for Prophetstown State Park, supporting maintenance, transportation, and emergency response capabilities within the Tippecanoe County jurisdiction.