Traffic Signal Supplies

The City of Olathe, Kansas Procurement Division has issued an Invitation for Bids (IFB) to establish an as-needed supply contract for traffic signal equipment and materials to support the City's Traffic Division operations. The procurement encompasses 29 line items including controllers, batteries, cabinets, push buttons, beacons, surge protectors, time switches, and related traffic signal infrastructure components necessary for installation, maintenance, repair, and system upgrades throughout the community. All equipment must be new, unused, manufacturer's current production models with complete standard features; used, shopworn, demonstrator, prototype, remanufactured, reconditioned, or discontinued models are expressly prohibited. Bidders must submit unit pricing through the Bonfire platform at https://olatheks.bonfirehub.com/ with all costs including travel, shipping, freight, surcharges, and handling incorporated into the bid price, which must remain firm for the initial 12-month period. The bid submission deadline is April 3, 2026, at 10:00 A.M. CST, with all questions due by March 30, 2026, at 5:00 P.M. CT. The City will award the contract to the lowest responsive and responsible bidder based on price, conformance to specifications, experience, completion time, past vendor performance, product quality, payment terms, and references. Delivery is required F.O.B. Destination to 309 N. Rogers Rd., Olathe, Kansas 66062, with minimum 24-hour advance delivery notice, and a one-year manufacturer's warranty is required.

The resulting contract will have an initial three-year term with an option to renew for up to one additional one-year period. Bidders must provide completed, notarized affidavits, detailed warranty information, and manufacturer's specifications with their bids. The City requires Net 30 payment terms and accepts VISA P-Card payment without additional surcharge. A local business preference policy applies, allowing selection of a local bidder if the bid does not exceed the lowest responsive bidder by more than 2 percent or $5,000 on the total contract price, provided quality and suitability are equal. No specific budget allocation or award value range was disclosed in the solicitation. The City reserves the right to award the bid in whole or in part and may request manufacturer certification of all bid statements.