Traffic Signal Pole Caps

The City of Austin Purchasing Office is seeking quotations for Traffic Signal Pole Caps to support installation and maintenance projects throughout the city, specifically for Type 1W, 2W, and 3W Galvanized Traffic Signal Poles. The procurement, designated as IFQ 6200 AJC1014, requires contractors to supply three distinct stamped pole cap weldment products with varying diameters and weights, manufactured from USA-made and melted steel. Vendors must have a minimum of three years of experience supplying similar products to agencies of comparable size and scope and must be authorized dealers or resellers. The solicitation requires potential contractors to submit quotes using the provided form and supporting documentation, with the ability to provide samples within 10 working days of the City's request. The bid is due on January 26, 2026, at 1:00 PM, with deliveries required within 30 calendar days of order placement. The City reserves the right to determine product equivalency and will award the contract to the lowest offer meeting minimum requirements, potentially evaluating quotes based on individual line items, categories, aggregate price, or other advantageous criteria.

The solicitation appears to have an initial preference for sending notices to certified HUB (Historically Underutilized Business) or M/WBE (Minority/Women-owned Business Enterprise) vendors, though the document does not specify strict set-aside requirements. The estimated quantity is 30 units for each of the three pole cap types, but the City explicitly notes these quantities are not guaranteed purchases and serve only as projections for bidding purposes. The total estimated value is not specified in the provided documents. Delivery will be made to the Transportation and Public Works Department at 8900 Cameron Road, Austin, TX, during business hours of Monday through Friday, 8:00 a.m. to 2:00 p.m. The City is tax-exempt, and payment will be made within 30 days of receipt of properly documented invoices. The contract will become effective upon execution by the City and remain in effect until deliverables are complete or the City terminates the contract. The designated Contract Manager is Andre Colbert, who can be contacted at andre.colbert@austintexas.gov for any inquiries related to the procurement.