IFQ_6200_AJC1014_SOW_v1.docx
DOCX document 2 MB Posted
- Attached to
- Traffic Signal Pole Caps
- Solicitation number
- IFQ 6200 AJC1014
- Issued by
- Texas
About this file
Summary
This is a Scope of Work document for the City of Austin, Texas, detailing requirements for Traffic Signal Pole Caps for Type 1W, 2W, and 3W Galvanized Traffic Signal Poles. The contract covers installation, maintenance, and repair of traffic materials throughout the city. The contractor must have a minimum of three years of experience supplying Traffic Signal Pole Cap products to agencies of similar size and scope and must be an authorized dealer or reseller of the products offered. Delivery is required within 30 calendar days of order placement, with all orders shipped complete unless partial shipments are arranged in advance. Deliveries must be made to the Transportation and Public Works Department at 8900 Cameron Rd, Austin, TX 78754, during business hours of Monday through Friday, 8:00 a.m. to 2:00 p.m. The contractor must confirm quantities within two hours of written notification from the City and provide shipping tickets with each delivery showing item description, quantity, and unit price.
The contract becomes effective upon execution by the City and remains in effect until deliverables are complete or the City terminates the contract. The City's Contract Manager is Andre Colbert, with contact information provided for invoice submissions and payment inquiries. Technical specifications include three stamped pole cap weldment designs with varying diameters and weights manufactured from USA-made and melted steel, with specifications documented in engineering drawings provided as appendices. The contractor must maintain consistent key personnel throughout the contract term and promptly notify the City for approval if replacement personnel become necessary.
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Other files
| File | Type | Posted |
|---|---|---|
| IFQ_6200_AJC1014_IFQ_PAC_1_v1.pdf | ||
| IFQ_6200_AJC1014_IFQ_ATT_1_v1.xlsx | XLSX spreadsheet |
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Text version
City of Austin Traffic Signal Pole Caps Scope of Work
1.0 Introduction
About the City of Austin The City of Austin, Texas, population 840,000, is the 13th largest city in the country. This vibrant and dynamic city tops numerous “Best” lists for business, entertainment, cost of living and quality of life. Austin was selected as the “Best City for the Next Decade” (Kiplinger), the “Top Creative Center” in the US (Entrepreneur.com) and is in the Top Seven List of Intelligent Communities for 2012 as ranked by the Intelligent Community Forum. Austin continues to lead the country with its vision of being the “Most Livable City in the Country”, emerging as a player on the international scene with such events as SXSW, Formula 1 and being home to companies such as Apple, Samsung, Dell, The Seton Healthcare Family and St. David's HealthCare systems.
From the home of state government and the City of Texas, to the “Live Music Capital of the World” and its growth as a film center, Austin has gained worldwide attention as a hub for education, business, health, and sustainability. Since 1900, Austin's population has doubled every 20 years, with continued projected record-breaking growth into the next decade and beyond.
2.0 Purpose
The purpose of this contract is to procure Traffic Signal Pole Caps for Type 1W, 2W, & 3W Galvanized Traffic Signal Poles for the installation, maintenance, and repair of traffic materials throughout the city.
3.0 Term of Contract
This Contract shall become effective on the date executed by the City (“Effective Date”) and shall remain in effect until the earliest of when the deliverables set forth in the Contract are complete or the City terminates the Contract
4.0 Tasks/Requirements
4.1 The Contractor shall:
4.1.1 Have a minimum of three (3) years supplying of Traffic Signal Pole Cap products to an agency similar in size and scope to the City.
Scope of Work Revised 08/05/20
4.1.2 Be an authorized dealer/reseller of the products offered.
5 Delivery Requirements
5.1 Delivery is to be made within 30 calendar days after the order is placed (either verbally or in writing). All orders must be shipped complete unless arrangements for partial shipments are made in advance.
5.2 Delivery shall be made to the following location unless otherwise specified by the City in the order:
| Location/Facility Name: |
| Transportation and Public Works Department |
| Address: |
| 8900 Cameron Rd, Austin, TX 78754 |
| Days/Hours of Operation: |
| M-F 8:00am – 2:00pm |
5.3 The Vendor shall provide, with each delivery, a Shipping or Delivery Ticket showing the description of each item, quantity, and unit price.
5.4 The Vendor shall confirm the quantity to be shipped on all orders within two (2) hours of notification from the City in writing and/or in a method and manner as mutually agreed to by the Contractor and the Contract Manger or designee.
6 .0 Specific Invoice Requirements The City’s preference is to have invoices emailed to TPWAccountsPayable@austintexas.gov or mailed to the below address:
City of Austin
| Department |
| Transportation and Public Works Department |
| Attn: |
| Finance |
| Address |
| P.O. Box 1088 |
| City, State, Zip Code |
| Austin, TX 78767 |
For questions regarding your invoice/payment please contact the City Contract Manager.
7.0 Designation of Key Personnel
The City and the Contractor resolve to keep the same key personnel assigned to this engagement throughout its term. In the event that it becomes necessary for the Contractor to replace any key personnel, the replacement will be an individual having equivalent experience and competence in executing projects such as the one described herein.
Additionally, the Contractor shall promptly notify the City and obtain approval for the replacement. Such approval shall not be unreasonably withheld. The Contractor’s and City’s key personnel are identified as follows:
| Name/ Title |
| Phone Number |
| Email Address |
| City Contract Manager |
| Andre Colbert |
| (512) 974- |
Andre.Colbert@austintexas.gov
City Project Manager
City Contract Administrator
| Contractor’s Key Personnel |
| TBD |
8.0 Appendices/Exhibits
REV. A B
DESCRIPTION ADDED NOTE 1 WAS A WELDMENT
DATE 7/29/2020
7/20/2022
DRFT JA RK
REVISIONS
120° TYP
9"
A 1/8"
1 5/16"
A
(3)1/4-20NC
SPOT WELD NUT
SECTION A-A
.38
ITEM NO.
PART NUMBER
DESCRIPTION QTY.
1 9900206-BARE
THIS DOCUMENT CONTAINS CONFIDENTIAL INFORMATION AND IS THE PROPERTY OF MILLERBERND MFG AND MAY NOT BE COPIED, REPRODUCED OR DISCLOSED IN ANY MATTER WITHOUT THE EXPRESS WRITTEN CONSENT FROM MILLERBERND MFG
STAMPED POLE CAP WELDMENT (7.75-8.75) 1
622 6TH ST. SO. WINSTED, MN 55395
TOLERANCE
DWN:
CHK BY:
JEFF A.
DATE: 07-29-2019
DATE:
DESCRIPTION:
STAMPED POLE CAP WLDMT
A NOTE:
1. STEEL MUST BE MADE AND MELTED IN THE USA.
.X .1
.XX .03
.XXX .005
MATERIAL:
WEIGHT:
SEE BOM
SURFACE AREA:
SCALE:
DRWG NO.:
(7.75-8.75)
SHEET
ANGULAR .25°
2.72
LBS.
208.83
SQ IN
1:1.75
9900206
1 OF 1 B
REV. A B
DESCRIPTION ADDED NOTE 1 WAS A WELDMENT
DATE 7/29/2020
7/20/2022
10 1/2"
A 1/8"
1 1/4"
(3)1/4-20NC SPOT WELD NUT
DESCRIPTION QTY.
1 9900207-BARE
THIS DOCUMENT CONTAINS CONFIDENTIAL INFORMATION AND IS THE PROPERTY OF MILLERBERND MFG AND MAY NOT BE COPIED, REPRODUCED OR DISCLOSED IN ANY MATTER WITHOUT THE EXPRESS WRITTEN CONSENT FROM MILLERBERND MFG
STAMPED POLE CAP WELDMENT (8.75-10.25) 1
622 6TH ST. SO. WINSTED, MN 55395
TOLERANCE
DWN:
CHK BY:
JEFF A.
DATE: 07-29-2019
DATE:
DESCRIPTION:
STAMPED POLE CAP WLDMT
A NOTE:
(8.75-10.25)
SHEET
4.43
LBS.
268.37
SQ IN
1:2
9900207
1 OF 1 B
REV. A B
DESCRIPTION ADDED NOTE 1 WAS A WELDMENT
DATE 7/29/2020
7/20/2022
13 1/2"
A 1/8"
1 1/4"
(3)1/4-20NC SPOT WELD NUT
DESCRIPTION QTY.
1 9900209-BARE
THIS DOCUMENT CONTAINS CONFIDENTIAL INFORMATION AND IS THE PROPERTY OF MILLERBERND MFG AND MAY NOT BE COPIED, REPRODUCED OR DISCLOSED IN ANY MATTER WITHOUT THE EXPRESS WRITTEN CONSENT FROM MILLERBERND MFG
STAMPED POLE CAP WELDMENT (11.75-13.25) 1
622 6TH ST. SO. WINSTED, MN 55395
TOLERANCE
DWN:
CHK BY:
JEFF A.
DATE: 07-29-2019
DATE:
DESCRIPTION:
STAMPED POLE CAP WLDMT
A NOTE:
(11.75-13.25)
SHEET B
6.75
LBS.
405.96 1:2.5
SQ IN
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