Traffic signal maintenance contract (2026)

The Township of Haverford is soliciting sealed bids for its Traffic Signal Maintenance Contract (Contract No. T-6 (2026)), with bids due December 2, 2026 at 10:00 a.m. prevailing time via PennBID. Bidders must be pre-qualified with PennDOT under Section 102.01 of PennDOT Publication 408, and the technical specifications require PennDOT Work Class Code P.

The contract covers maintenance and emergency repair for approximately 48 traffic signal locations, numerous school flashers, flashing warning devices, and intersection flashers across the township's 10-square-mile area. The term is two years (730 days) from Notice to Proceed, with automatic 30-day renewal periods unless either party cancels in writing. Contractors must perform bi-annual inspections of all signal components, respond to emergency calls within 60 to 90 minutes depending on severity, restore failed intersections to full operation within 16 hours, and provide 24/7 emergency response. Required capabilities include a well-equipped service center within 25 miles of the township, current IMSA certifications for all performing employees, and a minimum of 10 years' experience with demand-based control systems.

Compensation combines lump-sum pricing for bi-annual inspections, unit pricing for One Call mark-out services, and hourly rates for regular and overtime maintenance and repair calls. Materials are reimbursed at contractor cost plus a maximum 10-percent markup, subject to itemized billing and township approval. Each bid requires a certified check or bid bond of not less than 10% of the bid, and bonds must come from companies licensed to do business in Pennsylvania. The awardee must furnish performance and labor and materials bonds at 100% of the contract amount and a maintenance bond at 25% (plus 10% above $200,000). Required insurance includes workers' compensation at $500,000, commercial general liability at $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability at $1,000,000 combined single limit, and umbrella liability at $1,000,000, naming the Owner and Engineer as additional insureds on a primary and noncontributory basis. A two-year warranty applies after final payment.

Bids must be submitted unconditionally and cannot be withdrawn within 60 days after the closing time. The township will award to the lowest responsible bidder within 60 days of bid opening, with contract execution due within ten days of award. The Owner reserves the right to waive informalities or reject any or all bids. Bid documents are available at no cost through PennBID.