Traffic Sign Materials - Reflective Sheeting, Acrylic Film and Cast Vinyl

The State of Rhode Island, specifically through the Department of Transportation, is seeking to establish a three-year Awarded Purchase Agreement (APA) for traffic sign materials used in highway sign fabrication and reconstruction. The procurement, identified as RFQ23001878, covers a comprehensive range of products including microprismatic flexible engineering grade reflective sheeting, high intensity prismatic reflective sheeting, diamond grade fluorescent reflective sheeting, acrylic films, graphic films, overlaminates, transfer tapes, and DOT-C2 conspicuity tapes. Estimated annual quantities for these materials range from 4 rolls to 19,000 square feet, depending on the specific item. The solicitation opened on September 21, 2022, with vendor questions accepted through October 12, 2022, and final responses due by October 19, 2022, at 11:30 AM EDT. The initial contract period is set to run from approximately November 1, 2022, through October 31, 2025, with all pricing required to include shipping and delivery to the Department of Transportation Maintenance and Business Office in Warwick, Rhode Island.

The procurement includes a mandatory 10% Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation requirement, with vendors required to submit MBE Utilization Plans to the Office of Diversity, Equity and Opportunity for review and approval. Vendors must be registered in the Ocean State Procures electronic procurement system to submit bids and must maintain specific insurance coverages, including $1 million in general liability, workers compensation, and automobile liability insurance. While no incumbent vendor information is provided, the contract will be funded through the Rhode Island Department of Transportation's budget and is subject to fund availability. Vendors must submit detailed product specifications with their bid proposals, even when bidding brand-specified items. The state reserves the right to continue the contract beyond the initial three-year term at its discretion, with all submissions to be evaluated for responsiveness and vendor responsibility in accordance with State Purchasing Act regulations.