Traffic Safety Equipment (Annual Contract)

Columbus Consolidated Government is requesting bids on traffic safety equipment including barricades, safety flags, traffic cones, drums, signs, stands, and related items for the Public Works Department under RFB 22-0014, with bids due October 13, 2021 at 2:30 p.m. Eastern Time. Local businesses proposing costs within one to two percent of the low bid (depending on contract value threshold) will receive preferential consideration.

The scope encompasses eighteen line items with estimated annual quantities ranging from 3 to 300 units: 300 24-inch barricades, 250 A-frame barricade sets, 300 safety flags in two sizes, 900 traffic cones in three heights, 10 barricade lights, mesh and reflective roll-up signs with ribs, tripod and wind-resistant stands, 6 drums with tire bases, and 300 six-volt batteries. All items must meet detailed specifications regarding materials, dimensions, colors, and reflective properties; deviations are not acceptable. Delivery must occur within a vendor-specified number of calendar days from purchase order issuance, with all shipping and freight included in unit pricing. Items will be procured on an as-needed basis.

The contract term is two years with options to renew for three additional twelve-month periods, contingent upon mutual agreement and City Council funding approval. Contract pricing remains fixed for the initial two-year term; price escalation requests for renewal periods are limited to five percent and require documented manufacturer justification. The current contract RFB 17-0006 expires November 28, 2021. Payment terms are net 30 days upon satisfactory delivery.

Sealed electronic bids must be submitted via DemandStar with a virtual bid opening scheduled for 3:00 p.m. on October 13. Proposals must include communication forms, specifications responses, pricing pages, minimum award agreements, signed contract pages, product literature, warranties, itemized invoice samples, business licenses, and W-9 forms. The City reserves the right to award line items individually or in total and may purchase some, all, more, or none of the estimated quantities.