Traffic Mast Arm pole Damper

The Commonwealth of Kentucky Transportation Cabinet (KYTC) Division of Purchases issued a Request for Bid (RFB) on February 24, 2023, for a master agreement contract to supply fifty units of Valmont Mitigator TR1 Traffic Dampers or approved equal products classified under commodity code 28574 (Pole Line Hardware). The procurement is being conducted on behalf of the KYTC Division of Traffic Operations and covers traffic mast arm pole dampers designed to mitigate stress on traffic signal infrastructure. Bidders must submit proposals exclusively through the Kentucky eProcurement system, with bids due by March 16, 2023, at 1:30 p.m. Eastern Time; hard copy and email submissions will not be accepted. Vendors must register in the Commonwealth eProcurement System prior to submission, allowing 24-48 hours for registration processing. The master agreement will commence on May 1, 2023, and expire on April 30, 2024, with options to extend for four additional one-year periods upon mutual written agreement and subject to potential renegotiation of terms and conditions. Evaluation criteria allocate 95 points to price (lowest bidder receives maximum points) and 5 points to delivery time (best delivery time receives maximum points), for a total of 100 points. Delivery must occur at the KYTC Warehouse located at 1239 Wilkinson Boulevard in Frankfort, Kentucky, with pricing quoted on an F.O.B. Destination Freight Prepaid basis and all freight charges borne by the vendor. The tentative award date is March 20, 2023.

Kentucky resident bidders and qualified bidders receive reciprocal preferences, which include Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualifying nonprofits serving individuals with severe disabilities. All bidders must submit required certifications and affidavits with their bids, including an Annual Affidavit for Bidders, Offerors and Contractors affirming compliance with Kentucky campaign finance laws, as well as compliance with the Build America, Buy America Act and Buy America provisions mandating domestic content requirements for steel and iron products. The solicitation incorporates federal requirements from the Federal Highway Administration, including provisions from Form FHWA-1273 that establish mandatory compliance requirements for federal-aid construction contracts, Davis-Bacon Act minimum wage provisions, Contract Work Hours and Safety Standards Act requirements, and debarment certifications. Vendors are subject to a one percent per day penalty deduction from invoices for each day delivery is delayed beyond the contracted due date, though delays caused by circumstances outside vendor control are exempt from penalties. The procurement is potentially funded through the Federal Highway Administration's Emergency Relief program. No specific budget or award value is stated in the solicitation documents. For questions regarding this opportunity, interested parties should contact Tiffany Kiser at 502-782-3974 or Tiffany.Kiser@ky.gov.