Track Surfacing for Field Events

Whitehall District Schools in Oakland County, Michigan, is issuing a Request for Proposals for track surfacing and installation at its football field facility. The project involves furnishing and installing track surface material (RSS-100 by Renner Sports Surfaces in Terra Cotta color) on new high jump, pole vault, and long jump areas, with a total installation area of approximately 10,720 square feet across two zones: a 130-foot by 4-foot long jump runway (520 square feet) and a D-shaped high jump and pole vault area in the North endzone (10,200 square feet). Additional deliverables include line stripping work consisting of two painted white lines, each 2 inches wide by 150 feet long. All work must be completed by September 3, 2019, prior to the school year's resumption. Qualified contractors must submit proposals by 3:00 p.m. Eastern Time on June 20, 2019, for public bid opening at the same location. Bidders must provide at least three customer references for track surfacing projects completed within the last 24 months, disclose any litigation involving their business in the past three years, certify compliance with Michigan's Iran-Linked Business restrictions, and submit proof of required insurance coverage. Required insurance includes Workers' Compensation per Michigan statute, Commercial Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and Automobile Liability Insurance of $1,000,000 per occurrence, with the district named as additional insured and 30-day cancellation notice required. No pre-bid meeting is scheduled, and bids must remain valid for 90 days from opening.

The document does not specify any set-aside designations or restrictions targeting disadvantaged enterprises, small businesses, or other protected classifications for this procurement opportunity. No incumbent vendors or current contractors are identified in the available documentation. While no explicit budget range or award value is provided in the summary materials, monthly invoicing will be required with clear documentation of materials received and project progress. The district reserves the right to reject any or all bids and may terminate the contract if services are not performed timely or pose safety risks to students, staff, or the community. Technical questions regarding the project should be directed to Jared Mott, Project Manager at WinBerg Construction, Inc., while formal bid submissions should be addressed to Steve Aardema, Director of Finance & Technology, at Whitehall District Schools, 514 E Slocum Street, Whitehall, MI 49461.