TRA 1166 Meat & Fish Oct-Dec 2026

The Commonwealth of Pennsylvania, Department of Corrections is requesting bids for beef, poultry, pork, and fish to supply the DOC Training Academy in Elizabethtown, Pennsylvania for the fourth quarter 2026 (October 1 through December 31, with contract effectiveness beginning September 1), with electronic bids due August 25, 2026.

Vendors must be registered in the Pennsylvania Supplier Portal prior to bid submission; paper bids are automatically disqualified. All products must meet specified food standards with no alternate units of measure accepted—invoice units of measure must match those on the purchase order exactly. The Training Academy Food Service Manager will request periodic deliveries throughout the term, and the awarded supplier must deliver all requested products within 48 hours of notification. All products are subject to inspection upon receipt at the receiving/loading dock; the Department reserves the right to reject non-conforming items.

Estimated quantities are provided for the quarterly period but remain subject to increase or decrease at the Training Academy's discretion while maintaining the quoted price. Bidders must submit nutritional specification sheets with their bids detailing product specifications, yield, packaging, and nutritional information. The awarded supplier is required to attend a kickoff meeting within 3 business days after award, to be scheduled with Food Service Manager Shane Hiner at shiner@pa.gov.

The Commonwealth will award by line item or total bid basis, whichever serves its best interest, to the lowest responsive and responsible bidder. Payment will be made monthly based on actual quantity delivered, with fixed pricing for the contract term, via Automated Clearing House transfer within 30 days of proper invoice receipt. Invoices must include the Commonwealth Purchase Order number, the vendor's SAP Vendor number, and line items matching the purchase order, and may be submitted electronically to RA-OB69180@pa.gov or by mail. Vendors must monitor eMarketplace for any change notices or addenda, which become incorporated as binding additions to bid requirements. Bid results will be posted on the Department of General Services eMarketplace website the day after bid opening.